Office Administrator

Buchanan

  • New York City, NY
  • $200,000 per year
  • Permanent
  • Full-time
  • 22 days ago
  • Apply easily
A leading international law firm is seeking a people-focused Office Administrator to oversee daily operations and help maintain a collaborative, service-oriented culture in its New York office. This role works closely with firm leadership, attorneys, and professional staff to ensure smooth office management and exceptional service delivery. This is a full-time, on-site position in NYC.About the RoleAs Office Administrator, you will be responsible for fostering an engaged, inclusive office culture while managing the operational needs of the New York office. You’ll lead administrative staff, coordinate with key business functions, and ensure the office runs efficiently and effectively to support the firm’s professionals.What You’ll Do
  • Foster local office culture, plan team-building events, and promote collaboration and engagement.
  • Manage day-to-day office operations including facilities, vendor relationships, administrative support, and general office services.
  • Oversee and mentor administrative staff, manage secretarial coverage, and support attorney satisfaction.
  • Serve as liaison with building management and lead local safety, security, and emergency preparedness efforts.
  • Collaborate with IT, HR, Finance, Marketing, and Business Development teams on cross-functional initiatives.
  • Assist with local budgeting, monitor expenses, and process invoices.
  • Support high-level meetings by coordinating catering, conference room bookings, and AV/IT requirements.
Requirements
  • Bachelor’s degree preferred.
  • 5+ years of office administration or operations experience in a law firm or professional services environment.
  • Proven leadership and mentoring skills, with the ability to manage teams and resolve conflicts effectively.
  • Strong project coordination skills with the ability to multitask in a fast-paced environment.
  • Professional presence, sound judgment, and a proactive, client-service mindset.
Benefits
  • Competitive salary and comprehensive benefits package.
  • Full-time, on-site role in a prestigious international law firm.
  • Opportunity to influence office culture and operations.
Why Apply?This is a fantastic opportunity for an experienced Office Administrator to take ownership of operations in a high-profile New York office. You’ll play a pivotal role in shaping culture, driving efficiency, and supporting the success of the firm’s attorneys and staff.Ready to take the next step?If you have the skills and experience to lead a thriving law firm office, we’d love to hear from you. Apply now or for a confidential conversation.

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