Administrative Assistant

• We are looking for an individual who is self-motivated, organized, and detail oriented to join our team as an on-site Administrative Assistant.
• In this role you will be responsible for providing administrative support to a diverse and technical manufacturing operations team of 30 – 40 people while reporting to the site Operations Manager.
• You must be a team player who enjoys learning and working in a multi-cultural dynamic environment to complete tasks of varying technicality and business scope.

• Opening and tracking Facilities and IT support tickets
• Broadcasting communications through the site email distribution lists
• Scheduling meetings and coordinating site events
• Refreshing excel file data and saving to shared locations
• Production job traveler preparation and issuing
• Production job status and escalation tracking
• Facilitating reoccurring small group meetings for site safety tracking
• Site visitor greeting and signing in and out
• Badge access requests and temporary badge management
• PC refreshes and on-site basic IT support
• Maintaining business documents

• Requires higher education or specialized training/certification, or equivalent combination of education and 2 – 5 years’ experience as an administrative assistant
• Ability to read and converse fluently in English
• Familiarity with general PC components and set-up
• Comfortability with Windows 10 User Interface
• Experience using Microsoft Office 365 applications including Outlook and Teams

• Oracle ERP
• Purchasing
• Manufacturing environment
• Installing and setting up Windows computers
• Enterprise Resource Planning (ERP) systems and Manufacturing Execution Systems (MES)
• Meeting scheduling and facilitation

LanceSoft