Office Support Specialist II 2025

• Paid annual and sick leave
• Paid holidays
• Retirement with employer contributions
• Deferred Compensation Plan with employer contributions
• Health insurance with an employer contribution toward premiums
• Insurance options for health, dental, life, vision, ambulance, and short- and long-term disability
• Longevity pay

• General office management and organization
• Provide reception, information and referral, answer and redirect telephone calls
• Prepare mailings; make copies; send faxes; collate and bind materials; maintain agency records
• Prepare and/or present oral and written communication; create, type and/or edit documents; disseminate documents and correspondence
• Fiscal processing duties to include: work with Executive Director and Attorney General's Office fiscal staff to prepare, process and monitor payment of vouchers; receive transaction reports from state accounting system (WOLFS); review reports for accuracy; analyze, identify and correct errors; monitor agency budget; understand the RFP and Bid process for the state; and maintain financial and fiscal records according to accounting procedures and regulations
• Participate in the organization and planning arrangements for Council activities; work with venues for projects; write contracts
• Schedule travel arrangements and submit all appropriate state forms
• Work with Council staff and confer with staff from other agencies in regard to the Council's objectives and projects, exchange of information, and explanation of Council policy, procedures and practices
• Schedule and coordinate meetings; take and record minutes at meetings
• Record and file maintenance; compile information for periodic administrative reports; summarize information and respond to inquiries
• Research and respond to routine problems requiring knowledge of agency operations and policies
• Order supplies and any other duties assigned by the Executive Director

• Knowledge of office procedures, filing, alphabetizing, English language and arithmetic
• Knowledge of modern office practices and procedures
• Knowledge and skills in computer use, webpages, word processing, spreadsheets, e-mail programs, fax machines, copiers, scanners, and calculators
• Knowledge of all types of office equipment and software programs
• Knowledge of assembling, sorting and distributing documents
• Knowledge of reviewing and editing documents for accuracy and completeness
• Knowledge of telephone etiquette and coordinating telephone and visitor traffic
• Knowledge of bookkeeping and accounting practices and the WOLFS System
• Knowledge of the principles and methods of gathering information
• Knowledge of governmental procurement principles, methods and procedures
• Knowledge of advanced research, analysis and compilation of data
• Knowledge of agency policies and procedures
• Knowledge of People First language and philosophies is beneficial
• Strong communication skills in working with the general public and other staff
• Strong organizational skills
• Skill in document preparation and editing
• Skill in office equipment use
• Skill in word processing applications on computers
• Skill in professional oral and written communication
• Ability to prepare reports and summaries of information
• Ability to work independently
• Ability to work with people with developmental disabilities
• Ability to work cooperatively with staff and the general public
• Ability to explain procedures to people contacted by the office

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA: Non-Exempt
• Travel required
• Successful applicants are required to pass a criminal background investigation.
• Salary is commensurate with relevant experience.

State of Wyoming