Department Administrator, Title IX
Illinois Institute of Technology
- Chicago, IL
- Permanent
- Full-time
Requisition # S01466P
FLSA Non-Exempt
Location IIT-Mies Campus (MC), 10 West 35th St., Chicago
Department President's Office
GENERAL DESCRIPTIONThe Department Administrator is responsible for helping to support the university's compliance with the requirements set forth by Title IX, the Clery Act, the Violence Against Women Act (VAWA), and Illinois Preventing Sexual Violence in Higher Education Act. The Department Administrator will report to the Title IX Coordinator and carry out the following responsibilities:
- Keep abreast of changes in guidance at the federal and state levels to communicate the current changes in Title IX program by participating in annual and ongoing training, and self-educating
- Assist with Title IX investigations and informal resolutions
- Assist with maintaining detailed records of reports/cases in Maxient, Box, Google Drive, and Microsoft 360
- Assist with managing the annual online employee sexual harassment prevention training
- Assist with effective in-person/virtual Title IX educational prevention training for various constituents across the campus community
- Assist with creating and updating internal office resource documents and Title IX documents, and other marketing materials
- Assist with updating the Title IX website
- Assist with developing and implementing the Sexual Assault Awareness Month campaign and the Domestic Violence Awareness Month campaign by collaborating with stakeholders across the campus
- Assist with the completion of the annual Clery and IPSHVE reports by maintaining and updating detailed records of annual campus training and reports received
- Assist the Title IX Coordinator and other team members in processing invoices
COMMUNICATIONSThis position requires a person with strong communication skills to communicate and interpret policy verbally and in writing, using effective interpersonal skills. This person will work directly with the Title IX staff and collaborate with various stakeholders across the university. This person will possess active listening skills and
accurate note-taking ability as well as solid editing skills for use when editing office resources documents, policy manuals, marketing material, and letter-writing campaigns to make the language clear, accurate, and reader-friendlyCUSTOMER SERVICEThis position requires using effective interpersonal skills, including the ability to demonstrate empathy and to use trauma-informed skills. This position requires someone who can engage and build relationships with students and student organizations, campus partners, and community organizations on an ongoing basis, making sure to use inclusive language that fosters a more supportive and understanding environment for individuals of diverse identities and orientations.Special Schedule Requirements
EEOC StatementIllinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.QualificationsEducation & ExperienceBachelor's degree in a related field. At least two years of experience working in higher education or a field related to the position (sexual assault, domestic violence, law, etc.), including experience in counseling. Knowledge of Title IX rules and regulations, the Clery Act, VAWA, and the Illinois Preventing Sexual Violence in Higher Education Act. Must be tech-savvy.Knowledge & SkillsKnowledge of Title IX regulations, the State of Illinois sexual harassment law, presentation skills, conducting investigations and Informal Resolutions, Experience using Maxient, Banner, Google, Microsoft Office, Box, Microsoft 360. Exceptional attention to detail and a commitment to delivering error-free work."
SUPERVISION & BUDGET AUTHORITYNone at this time
Physical Environment and RequirementsNo special physical requirements.Certifications and LicensesList any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.NoneKey ResponsibilitiesKey ResponsibilityAssist with Title IX Investigations and Informal Resolutions. This responsibility requires being skilled at conducting investigations, which includes active listening skills, accurate note-taking, the ability to ask critical questions during interviews, and the ability to write detailed summary reports.This position includes assisting with the following; Maxient for all Title IX cases reviewed; developing and implementing the annual Sexual Assault Awareness Month campaign; managing the annual staff and faculty sexual harassment training as well as providing individual in-person training for the campus community, specifically students and student organizations; manage and update the Title IX website; manage and develop the annual Title IX newsletter campaign; assist with completing Clery and IPSVHE includes keeping impeccable records of annual training offered and maintaining Title IX cases reviewed; staying abreast of federal and state Title IX regulations: Continually build and develop relationships with students and student organizations.Percentage Of Time 40
Key ResponsibilityAssist with presenting effective in-person/virtual Title IX educational prevention training for various constituents across the campus community. Must have the ability to work independently and take initiative when the need arisesPercentage Of Time 20
Key ResponsibilityMaintain detailed records of reports/cases in Maxient, Box, Google Drive, and Microsoft 360Percentage Of Time 5
Key ResponsibilityAssist with managing the annual online employee sexual harassment prevention trainingPercentage Of Time 5
Key ResponsibilityAssist with creating and updating internal office resource documents and Title IX documents, and other marketing materials, updating the Title IX Website, developing and implementing the Sexual Assault Awareness Month campaign and the Domestic Violence Awareness Month campaign by collaborating with stakeholders across the campus, and assist with the completion of the annual Clery and ISPHVE reports by maintaining and updating detailed records of annual campus training and reports received.Percentage Of Time 20
Key ResponsibilityStaying informed of current Title IX regulations by attending annual training, viewing online webinars, attending local workshops, and building partnerships with local community organizations such as ApnarGhar, Porchlight, Chicagoland Title IX Consortium Group to collaborate on Title IX educational prevention training.And other duties as assigned.
Percentage Of Time 5
Key ResponsibilityAssist Title IX Coordinator and other team members in processing invoices
Percentage Of Time 5Posting InformationWork HoursMonday thru Friday 8:30a.m. to 5:00p.m.
Position Category Full Time
Posting Date 07/09/2025
Closing Date
Posted Until Filled Yes
Quicklink for PostingBudget InformationBudget AmountBenchmark Amount 40,000Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Resume
Optional Documents * Cover Letter