Office Clerk

• Contributes to the overall success of the Facilities Department in support of the Combined U.S. Operations (CUSO) of the Firm.
• Ensures individual goals, plans, initiatives are agreed with the Senior Operations Officer and executed in support of the Facilities team's strategy and objectives.
• Ensures all activities conducted are following governing regulations, internal policies, and procedures.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Provide support and assistance to departments on binding assignments including tracking and ordering binding supplies.
• Ensure that adequate levels of supplies are maintained in the printing rooms, including paper and toner replacement. Ensure all storage and printing areas are kept in an orderly fashion.
• Retrieve daily mail, sort, and distribute as well as prepare all office shipments.
• Distribute all received packages as well as order and stock shipping and mail supplies.
• Maintain all office equipment ensuring machines are working properly, including calling vendors for service
• Stock all kitchens, ensure coffee makers are in working condition, order groceries and supplies for kitchens
• Order office supplies, stock supply closets and tidy areas.
• Reserve conference rooms for staff, ensure all conference rooms are tidy and setup for meetings.
• Greet clients upon arrival at office, log visitors and guests.
• Provide support services such as vendor chaperoning and daily walkthroughs of the premises.
• Collect documents from various departments and ensure immediate destruction via shredding.
• Order lunches for meetings, events, etc. including picking up or arranging lunch deliveries.
• Assist Houston staff with organizing team building events for office.
• Occasionally assist IT Team with setup of desks (monitors, docks, phones, etc.)
• Assist in the arrangement and removal of furniture and equipment as required.
• Champion a high-performance environment and contributes to an inclusive environment.
• The position requires the incumbent to move and lift heavy objects, boxes, and equipment on a regular basis.

• High School Diploma
• 2+ years of experience working as an Office Clerk/Assistant
• 2+ years of experience working with Microsoft Outlook (managing calendars, managing meetings)
• 1+ years of customer service experience (ability to make small talk with guests entering the building)
• Ability to lift heavy objects, including boxes and equipment (30-40lbs)
• ability to work well with staff and to organize priorities
• ability to multitask
• Personable/friendly
• Strong communication skills
• Strong time management skills

• experience printing and binding of books
• experience with organizing events/holidays

Software Guidance & Assistance