Accounts Payable Coordinator

AFS

  • Shreveport, LA
  • Permanent
  • Full-time
  • 16 days ago
Purpose/Function:The Accounts Payable Coordinator is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations.This role is a office based role in Shreveport, LouisianaEssential Functions:
  • Send and receive ACH forms to Clients/Carriers
  • Set up penny tests for all ACH forms collected and set up permanent ACH
  • Contact clients/carriers for proper information for set up
  • Do Daily ACH batch payments to all carriers on bank account’s website
  • Select daily payments for carriers in Accuterm to match up with payments made
  • Make sure all five days balance and run payments for the day
  • If something does not balance, go through carrier payments to find out why
  • Download ACH’s to bank website
  • Enter all bills into Accuterm
  • Open all payable bills from mail
  • Make copies of any bills with no sales tax for quarterly sales tax records
  • Make a payment register for payables, give to Controller to make sure all payable bills are allocated correctly
  • When bills are returned, make any corrections needed
  • Print all payable checks, give to CFO to approve for payment, and acquire proper approval for any double signature checks
  • When checks come back, mail out and put all attachments with bill copies and file
  • Receive all expense reports
  • Go through all expense reports to verify receipts are attached
  • Print receipts for expense reports and send to Account Executives
  • Send out all ACH remittances that may not have been delivered
  • Verify all Truckload bills (correct carrier/address)
  • Select all bills to be paid for Truckload/International
  • Verify all bills are the correct amount/invoice number, if so print checks
  • Make copies of all Truckload checks, and give to CFO for Signature, then mail out
  • Find all bills and attach to the Truckload check copies and file
  • Balance Truckload and International each week
  • Enter all Post, Pre’s, and Commissions into ProComm, Excel and spreadsheet, print checks on last day
of the month * Keep track of all payable receipts and PO’s to go with bills that are received for anything ordered
  • Keep track of all manual checks done in Carrier Refunds, Cargo Claims, Freight Payment in spreadsheet
  • Balance Freight Payment daily on Excel Spreadsheet
  • Yearly 1099’s for Freight Payment and Operating and send out
  • Quarterly bills/payment for LA Sales Tax, File Sales Tax Return
  • Select and pay any Canadian bills, make copies of all Canadian Checks
  • Keep track of and order all checks needed for AFS, AFS Advantage, Canada & Operating
  • Enter new operating vendors into the system
  • Track FedEx discrepancies
  • Ensure proper approval on all operating invoices before payment
Qualification/Requirements:
  • Knowledge of office administration and bookkeeping procedures
  • Knowledge of accounts receivable and maintaining general ledgers
  • Ability to maintain a high level of accuracy in preparing and entering financial information
  • Bookkeeping skills
  • Analytical and problem solving skills
  • Decision making skills
  • Very effective organizational skills
  • Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level
  • Ability to sort, check, count, and verify numbers
  • Ability to multi-task, prioritize and work efficiently
  • Good mathematical background
  • Ability to sort, check, count, and verify numbers
  • Ability to multi-task, prioritize and work efficiently
  • Ability to listen, communicate (written and verbal), excellent grammar, and spelling and proof reading skills
Education/Experience:
  • High School Diploma or GED required
  • Associate’s degree preferred; two or more years of related experience and/or training

AFS