Associate 2 Administrative Support

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

• Responsible for implementing and maintaining the effectiveness of the quality system.
• Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).
• Coordinates new employee office and working tools set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Uses intermediate to advanced software skills: SAP

• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information.
• Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements and expense reporting.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

• Education: High School diploma or equivalent.
• Experience: 5+ years previous administrative experience supporting executive level positions.
• Operates with general instruction and some supervision.
• Highly organized & proactive.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).

• College degree is preferred.

Abbott