Project Management Coordinator
- Virginia Beach, VA
- Permanent
- Full-time
- Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
- Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
- Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms.
- Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.
- Assist Project Managers with project monitoring & controlling processes, including developing and manage data trackers, update change and issue logs, and other project related support duties as assigned.
- Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc.
- Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
- Electronic filing (on servers): being consistent and following document management policies/protocols.
- Run or review reports from financial and accounting data software.
- Support deliverable production including document editorial review, formatting, production, and compilation.
- Handle varying tasks for multiple projects concurrently.
- Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
- Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
- Associate Degree in related field preferred (Architectural Technology, Civil Engineering Technology, Construction Management Technology, Engineering Technology (Mechanical/Electrical), or alternately 10 years demonstratable experience in equivalent position in the A/E/C industry.
- Minimum 2 years related project coordination experience working in a Architecture/Engineering environment.
- Have excellent written and verbal communication skills
- Possess interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams.
- Able to handle ambiguity and drive things to completion with minimal oversight.
- Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
- Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.
- Ownership of quality and accuracy of own work.
- Desire to improve own knowledge and capabilities.
- Possess intermediate to advanced skills in Microsoft Office products, primarily Word, Excel, and PowerPoint
- Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project.
- Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.
- Must be able to travel up to 10% for local, regional, and national clients and projects
- Diverse experiences: Work on meaningful projects that improve quality of life around the world.
- Freedom to work program: Set your own schedule and location (as appropriate).
- Principal program: Earn the opportunity to become an owner of the firm.
- Flexible vacation
- Career development: Explore a wide range of learning and growth opportunities within and across industries.
- Health, life, vision, and dental insurance: Cover all your medical bases.
- Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid. Posted Salary Range: USD $43,000.00 - USD $73,000.00 /Yr.