PURCHASING SPECIALIST - BUSINESS OFFICE

Education Service Center Region 11

  • White Settlement, TX
  • $35,000-40,000 per year
  • Permanent
  • Full-time
  • 15 days ago
Non-Certified - Position - Secretary/Clerical - AdministrationJob Number 0000734000Start Date 03/21/2022Open Date 03/07/2022Closing DateJob Title:Purchasing SpecialistWage/Hour Status:$35k-40K/ExemptReports To:Business ManagerJob Length:12 monthsDept. /School:District OfficeDate Revised:March 2022Primary Purpose:Coordinate the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Knowledge of EDGAR ComplianceKnowledge of Federal and State ComplianceKnowledge of competitive bidding statutes and purchasing proceduresKnowledge of accounting and auditing principlesProficient skills in keyboarding and file maintenanceProblem solving skills are required to identify issues and create action plans. Problem solving with data requires interpretation of guidelinesEffective organization, communication and interpersonal skillsExperience:Prior school district purchasing experience preferredMajor Responsibilities and Duties:
  • Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, request for proposals, government catalog contract purchases, informal quotations and negotiations following established district criteria and in compliance with state purchasing rules
  • Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal
  • Evaluate formal bids and make recommendations for the awarding of contracts to the Business Manager and the District Resource Officer for school board approval
  • Develop vendor and bidder lists of approve additions
  • Review all purchase orders to ensure accuracy of information, calculations, and coding
  • Perform pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with guidelines and statutes
  • Maintains financial information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
  • Work under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating with others while operating within a defined budget
  • Disseminate information to staff and/or outside parties regarding procedures and requirements for processing transactions
  • Prepare special reports and reconciliations as requested by the Business Manager
Supervisory Responsibilities:NoneEquipment Used:Computers, printers, calculator, phonesWorking Conditions (Mental Demands/Physical Demands/Environmental Factors)Maintain emotional control under stressÍž Work with frequent interruptions. Continuous sitting.NOTE: The foregoing statements describe the general purpose and responsibilities assigned to this joband are not an exhaustive list of all responsibilities, duties, or skills that may be requireJob DescriptionSalary Rate Range $35K-$40kAdditional Job InformationLOCATED AT THE DISTRICT OFFICE:
2011 S FIELDER ROAD
ARLINGTON TX 76013

Education Service Center Region 11