Fiscal Manager
Johnson County Iowa
- Iowa City, IA
- $76,968-92,361 per year
- Permanent
- Full-time
- Financial contracts and budget systems
- Fiscal and resource management
- Billing (MCO, Insurance, Private Pay)
- Principles and practices of public management, administration and employee relations
- Documentation management
- Generally Accepted Accounting Principles
- HIPAA rules and regulations
- Performance Management (PM), Quality Improvement (QI), and program evaluation
- Local, State and Federal policies related to program areas served by the Department, including training and licensure requirements
- English language to include grammar, spelling, sentence structure and vocabulary
- Handle project management including contracts, subcontracts, and agreements to ensure accountability and for purposes of external audits
- Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
- Plan, direct and coordinate division work activities and specific projects for management team
- Interpret and enforce County and department policies; address personnel-related issues
- Interact effectively with persons from widely divergent backgrounds, interests, and points of view
- Operate in an incident command structure for emergency operations
- Develop and implement program procedures, goals, objectives and performance outcomes
- Ensure compliance with state and federal fiscal policies and requirements
- Maintain confidentiality and security of information as appropriate
- Analyze organizational and operational problems and develop timely, cost effective solutions
- Develop and manage Quality Improvement projects
- Establish and maintain effective relationships with co-workers, supervisors, appointed and elected officials, contractors, vendors, volunteer groups, community agencies, and members of the public
- Organize and prioritize multiple tasks and competing priorities
- Operate common office equipment such as calculators, fax and postage machines, photocopiers, multi-line telephones and scanners
- Use a computer for the purpose of data entry, spreadsheets, word processing, logistical organization, presentations and Internet.
- Organize and present factual information and ideas or opinions clearly and concisely, in oral or written form
- Handle moderate to high levels of stress, meet deadlines and solve problems appropriate to position
- Follow oral and written instructions
- Have clarity of speech, hearing, and writing which permits effective communication
- Have sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy forms
- Have sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouse
- Stand, sit, squat, kneel, bend, twist, and reach as needed
- Lift and/or carry up to 25 pounds as needed
- Have sufficient personal mobility to complete work at various facilities
- Work flexible schedule and additional time as needed
- Recruits, hires, trains, manages, evaluates, disciplines, and motivates Division personnel in accordance with County employment policies.
- Develops and monitors department budgets.
- Presents budget status reports for Board of Health.
- Meets monthly with Board of Health Finance Committee.
- Oversees compliance with federal, state, county and subcontractor financial audits by interpreting state and federal guidelines related to audit practices.
- Oversees financial staff activities that includes but is not limited to:
- Department deposit process
- Payroll
- Billing (MCO, Insurance, Private Pay)
- Preparation and/or submission of grant application and related reports
- Filing of financial reports, preparation of budgets and monitoring of grant program activities for local, state, and federal grants, agreements and contracts for the Department
- Administrative support for assigned grant programs
- Accounts payable claims process
- Purchasing
- Inventory
- Internal Audits
- Coordinates Administrative staff in Community Health, Environmental Health, and Clinical Services Divisions as well as offsite clinics.
- Provides support to departmental strategic plan, workforce development plan, quality improvement plan, and performance management system.
- Documents all work to meet the Public Health Accreditation Board standards.
- Prepares and presents program and policy recommendations or reports to the Director and to the Board of Health, Board of Supervisors, or other public health agencies.
- Establishes and assures maintenance of department information on HRIS and financial management system.
- Creates uniform systems to describe, inventory, request and track resources.
- Maintains program data and conduct on-going program evaluation.
- Assures procedures, processes, and hardware for transferring information internally and externally.
- Serves in capacity of Acting Director as assigned.
- Represents Johnson County and participates in training/education opportunities and work-related meetings as required.
- Performs all work duties and activities in accordance with County policies, procedures, and safety practices.
- Attends work regularly.