Remote Executive Assistant/Project Coordinator (PST or MST only))

C-Suite Assistants

  • Henderson, NV
  • $70,000-90,000 per year
  • Permanent
  • Full-time
  • 8 days ago
A multi-entity business group is seeking a high-performing Executive Assistant/Project Coordinator to serve as a true right-hand to the Managing Partner. This is not a typical admin job—this role blends executive support, project coordination, personal concierge-level assistance, and emerging chief-of-staff responsibilities.The ideal candidate is extremely organized, resourceful, detail-obsessed, and thrives in a dynamic environment. You’ll work across accounting, real estate, client services, and tech-adjacent teams. You must be equally comfortable booking hard-to-get reservations as you are reviewing documents, following up on project deliverables, or supporting M&A activity.This is a high-visibility, high-impact position for someone who wants to grow into an operations or leadership role over time. This is a fully remote position, but candidates must reside in the Pacific or Mountain Time Zone.About the Job:Executive & Personal Support
  • Manage calendar, travel (domestic & international), and meeting coordination
  • Monitor and manage inboxes, draft responses, and escalate key messages
  • Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights)
  • Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.)
Project & Task Management
  • Use Monday.com to track tasks, priorities, and team assignments
  • Follow up with internal staff and vendors on outstanding tasks and reports
  • Organize files, contracts, renewals, and documentation (OneDrive, Teams, DocuSign)
  • Ensure timely renewals for licenses, insurance, and registrations across entities
Client & Team Communication
  • Serve as point-of-contact for scheduling and follow-up on client deliverables
  • Summarize meetings or recorded calls using AI-assisted tools or manual review
  • Assist in preparing first drafts of contracts, LOIs, and term sheets from templates
  • Help oversee task accountability for internal and external team members
Business Support & Coordination
  • Interface with accounting, tax, and operations teams to ensure key initiatives stay on track
  • Review financials, reports, and KPIs for trends, red flags, or discussion points
  • Coordinate across departments to gather information and relay updates to the Managing Partner
  • Support occasional high-level research or business development activity
About You:· Experience: 5+ years supporting C-level executives in high-growth or entrepreneurial environments· Education: Bachelor’s degree preferred, but equivalent experience and skills accepted· Tech-savvy: Comfortable learning and using tools like Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign, and AI transcription tools· Communication: Exceptionally strong verbal and written communication skills· Organization: Can handle a fast-moving task list, competing deadlines, and multiple channels of communication· Follow-through: You don’t drop the ball. Ever.· Detail-oriented: Spelling or formatting errors are a deal-breaker in this role· Discretion: Able to handle sensitive information with professionalism and confidentiality· Problem-solver: Sees inefficiencies and proactively addresses them· Growth-oriented: Willing to learn the business and grow into a broader operations or chief-of-staff role over time· Must reside in the Pacific or Mountain Time Zone.Competitive salary commensurate with experience + performance-based bonus, 401(k) plan with company match, medical, dental, and vision insurance, PTO and paid holidays, mentorship and leadership development from a serial entrepreneur.Schedule: Full-time, 40 hours per week. Core hours are 8:00 AM – 5:00 PM, with occasional after-hours availability required for time-sensitive matters

C-Suite Assistants