Capital Project Administrative Assistant
- Hemlock, MI
- $22.00 per hour
- Temporary
- Full-time
Up to $22 per hour (Depending on Experience)Duration:
Contractual/Temporary, that could lead to permanent placementKey Responsibilities:Capital Project SupportManage all aspects of project creation by generating Work Business Structures (WBS) in SAP and aligning them with the correct Investment Management (IM) structures. Update project details in the Project Portfolio Management System (PPMS), create Microsoft Teams channels for each new project, and ensure accurate setup when the Site Capital Team engages. Oversee project closure by archiving documentation in Falcon and removing Teams channels and SharePoint content.Documentation AdministrationOversee the administration of department-owned documentation by generating deadline reports, sending reminders to maintain compliance, and assigning new Standards, Specifications, and Guideline (SSG) document numbers. Maintain a consistent SSG template format, route documents for approval and review, and archive historical records as needed.Information ManagementOrganize and maintain department communication and information repositories, including SharePoint sites, file shares, and Microsoft Teams channels, ensuring they remain current and easily accessible.SAP Administrative SupportSupport the PROJ_ENG work center by generating weekly reports to monitor task assignments, reviewing work notifications, converting them into work orders, and ensuring accurate coding. Run data quality checks, identify issues such as incorrect time entries or missing project information in SAP, and work with the appropriate teams to resolve them.Office Administrative SupportCoordinate and communicate details for project stage gate meetings, safety meetings, and team meetings by preparing agendas, recording attendance, and distributing meeting minutes. Manage office supplies and shared resources, coordinate events and travel arrangements, and perform data entry and tracking as needed to keep operations running efficiently.Required Skills:Proficiency required with the following:OutlookWordExcelPowerPointSharePointTeamsCapital ExperienceExperience preferred with the following software applications:SAPVisioFalconRequired Competencies:CollaboratesCommunicates Effectively (written and oral)Plans and AlignsTech SavvyNimble LearningDrives ResultsQualifications:High school diploma or GEDPreference: Post-secondary education/degree2 years of related experiencePreference: HSC experiencePay Details: $20.00 to $22.00 per hourBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance