GRANTS MANAGER

• Manage preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-million-dollar, multi-university and multi-department center proposals.

• Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering sections of grants for both incoming and outgoing research awards.

• Submit proposals and award documents through SAGE. Guide faculty through internal UW deadlines to ensure timely submission of proposals.

• Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and request extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interact with staff of the UW Office of Sponsored Programs as well as academic offices. Prepare and route electronic and paper forms to resolve related questions.

• Provide advice and interpretation of funding agencies regulations as well as UW policies and procedures to Principal Investigators and other project personnel. Ensure compliance with federal, state and UW policies, procedures and regulations.

• Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases.

• Collaborate with industry donors and partners to help guide industry gift funds through the appropriate Allen School and UW offices.

• Provide administrative support for faculty, staff, and graduate/undergraduate students. Independently interpret and implement state and federal administrative policies and procedures.

• Manage complex fiscal accounting records for all funds supporting the research groups, including federal, private foundations, state matching funds, gifts and subcontracts.

• Initiate, approve, process and monitor expenditures. Develop long-range forecasts and spending plans. Periodically meet with the faculty to present the financial status.

• Independently interface with funding agencies. Write and submit required fiscal reports and revised budgets. Assure technical progress reports are submitted by deadlines: anticipate upcoming deadlines; give all involved personnel notice of requirements; help draft portions of the report; and coordinate data prepared by research personnel for reports.

• Assist researchers with Institutional Review Board (IRB) applications for studies that involve human subjects. Work with Fiscal Specialist to process payments to research study participants and manage the required documentation.

• Assess both the short and long-term implications of budget expenditures and advise researchers of compatibilities and/or conflicts.

• Manage the hiring process for research personnel including initiation of Postdoc hires, undergraduate Research Assistants and temporary research staff.

• Ensure compliance with sponsor, federal, state, and university laws and regulations. Monitor new laws and directives and develop compliance policy or procedures. Keep program investigators, staff and senior management informed.

• Identify and assess compliance and risk management issues. Develop policies or procedures to manage issues and implement as appropriate to reduce audit risk.

• Follow established sponsor and UW post award fiscal compliance guidelines to ensure all expenditures are allowable and allocable to sponsored research budgets.

• Ensure the sponsored research project operational and deliverable requirements are met.

• Ensure the UW financial management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.

• Ensure compliance with human subject and animal research requirements.

• Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.

• Collaborate with PIs, grants managers, and other department administrators on UW campus and worldwide.

• Meet reporting requirements.

• Bachelor's degree in Business, Program Management or related field

• Four years of relevant experience, or an equivalent combination of education and experience.

• Demonstrated fiscal management experience.

• Demonstrated ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively.

• Proven experience working in a deadline driven environment.

• Excellent written and oral communication skills.

• Effective interpersonal skills to interact with diverse groups in a team environment.

• Proficiency with use of computers, experience with Excel, email and Internet systems.

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

• Familiarity with University of Washington policies and procedures, particularly grants and contracts.

• Familiarity in a research, technical and/or grant funded environment.

• Experience with UW systems: SAGE, MyFD, Ariba,

• Experience managing grants from federal agencies including National Science Foundation (NSF), DARPA, IARPA, ONR and NIH.

University of Washington