GRANTS AND CONTRACTS MANAGER
University of Washington
- Seattle, WA
- $5,636-8,454 per month
- Permanent
- Part-time
Req #: 231794
Department: DEPARTMENT OF MEDICINE: GASTROENTEROLOGY
Job Location: Seattle Campus
Posting Date: 03/12/2024
Closing Info: Open Until Filled
Salary: $5,636 - $8,454 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.Department of Medicine: Gastroenterology has an outstanding opportunity for Grants and Contracts Manager.The Department of Medicine's Division of Gastroenterology has an exciting opportunity for a Grants Manager to support the extramural funding in the Division of Gastroenterology (GAS). The Grants & Contract Manager is a member of the Department's administration team that is soley responsible for managing pre- and post-award activities for sponsored research and providing program administration and management of grants and contracts in support of multiple faculty members, the Division Head and Department Chair.This individual is responsible for proposal development for grants and contracts submitted to diverse funders and supporting divisional faculty in managing complex portfolios of grants and their finances. This position will exercise a high degree of independent judgment and has delegated decision-making responsibility for funds management and grants administration. This position must be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times. The position serves as liaison between Gastroenterology faculty and UW departments including the Office Sponsored Programs, Grant and Contract Accounting and other campus offices relevant to sponsored research. The individual in the position is a strategic partner in the programmatic components of the faculty they support, ensuring that all funding sources are managed in a manner that conforms with sponsor, institutional, and departmental policies.The Division of Gastroenterology has an annual operating budget of $15 million, is made up of luminal and specialty care lines, and has over 50 faculty and 35 research and administrative staff. Research and teaching faculty extend across four major locations (UWMC, HMC, VA, and FHCC), conducting basic, translational, and clinical research. In addition, this position manages the Department of Medicine Chair's grants and contracts of the largest Department in the School of Medicine.RESPONSIBILITIES:Grants Administration (Pre and Post award) (35%)
- Exercises independent judgement and has delegated decision making authority regarding the management of sponsored grants and/or contract budgets for individual research programs for all principal investigators from set up to close out.
- Develop budgets for grants and provide guidance on budget management services to multiple sites within the department that have differing financial needs and sponsor requirements. Work requires the ability to determine needs of each individual unit and tailor the financial services to address each unit's unique situation.
- Prepare complex budget reports and meet with principal investigators on a regular basis to provide budget projections and forecast trends tailored to the needs of the PI and address department financial concerns to secure financial viability for their individual research programs.
- Manage sponsored research progress reports and final status reports for grants and contracts.
- Serve as advisor and meet regularly with faculty to ensure effort timeline commitments are met and supervise the faculty effort certification process.
- Monitor costing allocations for staff and trainees paid on sponsored research and advise unit staff regarding budgetary policies and procedures.
- Create and/or maintain protocols and documentation to identify delegation of authority from PI's to applicable members of their research team and communicate to applicable department.
- Independently resolve problems related to financial transactions, including monitoring expiring budgets, payroll distributions and assisting faculty with obtaining approvals for deviation from authorized procedures or expenditures.
- Evaluate unit programs through comparison of actual performance with budgeted/planned objectives; research and determine causative factors in expenditure trends; formulate and recommend corrective action.
- Ensure compliance and risk management in accordance with policies of the University of Washington and the Division partner institutions, including the Seattle VA, and Fred Hutchinson Cancer Center.
- Interpret and integrate federal, state, institutional and industry laws and policies as they apply to the Division administrative and research operations. Integrate knowledge of compliance policies into Division operations and under direction of the Administrator, guide full implementation of applicable policies within the Division.
- Continually assess and improve the Division's compliance, particularly around research processes, and implement processes mitigate to mitigate risk.
- Partners with divisional purchaser to work with vendors for quotes to purachse potential research needs
- Assess for opportunities to streamline processes and eliminate bottlenecks and work with Division leadership to implement process improvement efforts.
- Partner with Division Administrator and Division Head on developing and implementing long-range strategic business processes that meet and ensure program sustainability and operations.
- Assume responsibility for Division pre-award production, providing effective strategic, intellectual and technical assistance for the business processes and planning of research studies and programs.
- Train new faculty on clinical research program development and compliance with a goal of building robust and financially viable clinical research teams.
- Provide expertise and guidance in all aspects of clinical research budgeting, contract terms, informed consents, and revenue cycle.
- Establish strong working relationships with process partners both within the University and the other Institutions (FHCC).
- Provide effective communications and workflow processes for grant production and post award grants management.
- Work toward an environment of innovation and change for the Division. Partner with Division Administrator and Division Head on engaging faculty and staff in creating a culture of innovation, team work, and service with the end goal of advancing the Division's research programs.
- Serve as an active participant in Financial Transformation. Represent department as a change champion and effectively communicate process changes as necessary.
- Develop and implement process improvements across all aspects of sponsored research administration.
- Partners with center/ division leadership to support budgeting and spending plan for operating funds.
Other duties and assignments as neededMINIMUM REQUIREMENTS:Bachelor's Degree in social sciences, business, accounting, or related field or equivalent and three years experience working in academic setting or equivalent combination of education and experience.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:
- Previous experience with UW budget and finance systems.
- Excellent written, verbal and interpersonal communication skills.
- Experience working in an academic research setting
- Strong collaborative and leadership skills.
- Excellent organizational skills and attention to detail, flexible and resourceful.
- Ability to prioritize competing demands to successfully meet deadlines and project milestones.
- Ability to work independently and make decisions as necessary.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under