Job Title: Accounts Payable ClerkDuration: 3 Months(Possible extension)Location: Union City CA 94587Description:Monday through Friday8:00am to 5:00pm / 1 hr for lunchScanning InvoicesAP CodingProcessing Vendor Invoices in SAPPulling Concur back up for SAP IndexingAP Experience, SAP experience, MS Excel and Word, 10 Key and experience with large workloadsInterviews will be in personOverviewCompletes vendor or payments by verifying entries and comparing system reports to balances, analyzing invoice/expense reports.recording entries; monitoring discount opportunities; scheduling and preparing checks;resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.Duties andResponsibilitiesProcess trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three-way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely mannerPrepare billing information and verify any changes to support accurate and efficient billing process and financial closeAssists the finance and accounting department with payment and tracking of bills and reconciling conflictsInput and process transactions into electronic accounts receivable and billing systems.Answer trade billing questions and troubleshoot billing issues and inquiries?Verify and process personnel expense reports? Log check batches and supervise computerize check runsPaying bills and invoices in accordance with established methods and procedures?Maintaining accurate records of all Accounts Payable transactions?Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflictsFollowing proper procedures and taking direction from senior staff; developing technical skillsDisburse payment to suppliers, vendors, and employees? Perform timely account reconciliation by verifying entries and compare to balancesConfirm that the appropriate general ledger codes have been entered on each trade invoiceFile all trade invoices each day in the appropriate files after they have been voucheredcontact suppliers or divisions for appropriate documentation to process invoicesVerify trade invoices by reconciling monthly statements and related transactionsEnsure correct approval, sorting, coding, and matching of invoices/receiptsEnsure all legal and business licenses are renewed in accordance with state and federal laws annuallyProvide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departmentsPerform other job-related duties as assignedMinimum Qualifications:
High school diploma or equivalency plus 1 year of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas Preferred Qualifications
Working knowledge of SAP software financial modules? Excellent accuracy and attention to detail skills to process large numbers of invoices
Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus
Strong communication skills written, verbal, persuasion, motivation, facilitation of strong working relationships
Knowledge of other MS Office Suite and/or software applications related to job functions
Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills
Physical Demands
Physical demands with activity or condition for a considerable amount of time may include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine
Physical demands with activity or condition may include walking, bending, reaching, standing, squatting, and stooping? May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs