OPS Administrative Assistant I

State of Florida

  • Saint Petersburg, FL
  • $20.00 per hour
  • Permanent
  • Full-time
  • 15 days ago
Requisition No: 858921Agency: Florida Fish and Wildlife Conservation CommissionWorking Title: OPS Administrative Assistant I - 77907460Pay Plan: TempPosition Number: 77907460Salary: $20 per hourPosting Closing Date: 09/08/2025Total Compensation EstimatorFWRI - Fisheries Dependent MonitoringAdministrative Assistant - OPS Position$20 per hour100 8th Ave SSaint Petersburg, FLFWRI - Fisheries Dependent MonitoringAdministrative Assistant I - OPS 77907460Saint Petersburg, Florida - $20 per hourOur organization:The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.Minimum Qualifications:2 years of direct professional experience in an administrative support position. An associate's degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.Preferred Qualifications:Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, and the ability to follow up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's P-Card system and records management, are encouraged to apply and may be given preference.One or more years of experience working with Fleetwave, MyFloridaMarketPlace, State of Florida's People First system FLAIR, and Works (BoA).General knowledge and/or experience of fleet management, preventative maintenance/auto mechanics, and property record handling are highly preferred.Requirements:Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.Must have a valid driver's license.Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application, resume, and cover letter. Information should be provided regarding any gaps in employment.Position Overview and Responsibilities:Provides high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries Dependent Monitoring (FDM) subsection.Act as a liaison with other FWC, FWRI, and corporative partners.Thoroughly understanding and adhering to the rules, regulations, policies and procedures related to the purchase of commodities and services on behalf of the State of Florida.Manage the purchasing and distribution of perquisites to all FDM employees.Organizing and maintaining current records, reports, receipts, and documentation.Act as FDMs timekeeper and manage the employee database.Assist with FDM's annual meeting and MarineQuest.Maintain vehicle property records, inventory movement, track fleet spending and maintenance, schedule preventive maintenance, and communicate with staff and supervisors statewide.Maintains the usage log for each vehicle, ensuring timely submission to Fleet Management databases.Consult on maintenance needs, vendor usage, quoting, reference user manuals, and work with teams to assist in the ordering and disposal of property.Occasional assistance driving state vehicles to complete tasks like repairs or relocating fleet inventory.Assist in accident reporting with FWRI property team, review WEX billing invoices, deliver regular communication with budgeting team to account for upcoming or immediate repairs, compile spending reports for yearly property eligibility of replacement/usage, and other requests.Assist immediate supervisor with other duties as required.Knowledge, Skills and Abilities:Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Ability to communicate effectively both orally and in writingAbility to work independentlyAbility to think logically and apply problem-solving techniques.
Ability and desire to work in an extremely fast-paced, team environment
Ability to multi-task, prioritize and meet deadlinesAbility to act on changing priorities and responsibilitiesAbility to organize and file documents
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment. High attention to detailAbility to verbally troubleshoot equipment complaintsAbility to complete daily and monthly data entryWhy should I apply?The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.Health Premiums $25.00- Single / $90.00- Family BiweeklyLow Cost $25,000 Life InsuranceOPS FICA Alternative Retirement PlanOn the Job TrainingsFamily and Medical Leave Act (FMLA)For a more complete list of benefits, visit .The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location:ST PETERSBURG, FL, US, 33701 SAINT PETERSBURG, FL, US, 33703 SAINT PETERSBURG, FL, US, 33712 ST. PETERSBURG, FL, US, 33702 ST. PETERSBURG, FL, US, 33710 SAINT PETERSBURG, FL, US, 33716 ST. PETERSBURG, FL, US, 33731 ST PETERSBURG, FL, US, 33711

State of Florida