Optimal Aging Initiative (OAI) Admin Services Coordinator

• Serve as a resource for Center members, including students, faculty, staff, and the public interested in the OAI and the Csomay Center.
• Coordinate and schedule OAI meetings, arranging meeting space and virtual links.
• Prepare meeting agendas and compose and disseminate meeting minutes as needed.
• Provide administrative support for faculty members related to OAI activities.
• Assist with the planning, organizing, and execution of OAI events.
• Provide administrative support for the OAI.
• Perform other duties as assigned by the Outreach, Education and Programming Coordinator and/or Center Director.
• Serve as student advisor/supervisor for undergraduate intern experiences ensuring student receives quality experiential learning and engagement with Csomay members, partners and community organizations that serve older adults.
• Plan, implement, analyze and provide summary of results relating to data collection regarding OAI programming.

• Initiate purchasing requests in university systems as requested.
• Ensure OAI invoices are processed, reconciled, and billed accurately and in a timely manner.
• Participate in and adhere to cash handling controls according to university policies and procedures.
• Review the budget each month to ensure proper spending and balanced accounts.

• Serve as the primary contact for OAI scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures.
• Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
• Exercise discretion and judgment in interpreting UI policy and procedure, seeking clarification from the supervisor as appropriate.
• Work in partnership with the Outreach, Education and Programming Coordinator to create and maintain a listserv and/or a CRM (SalesForce) of OAI contacts for marketing and communication purposes.

• Help plan, promote, and implement OAI programs.
• Compose and edit OAI correspondence.
• Circulate appropriate information relevant to the OAI.
• Maintain effective working relationships with faculty, staff, students, and the public.
• Work with Csomay Center Administration and Communications Coordinator to maintain OAI social media strategy and content creation.
• Develop OAI marketing materials such as brochures, flyers, and posters for distribution and maintain marketing material supplies, i.e.: shirts and other promotional items.
• Set up outreach meetings with community members, donors, and other stakeholders as directed by Outreach, Education and Programming Coordinator.
• Travel for purposes of any necessary events to enrich the Csomay Center or the OAI.

• Bachelor's degree or an equivalent combination of education and experience.
• Typically, six months or more of professional administrative or office experience including working in a public contact setting which includes in person, email, and phone contact.
• Typically, six months or more of experience in marketing and communications.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Strong attention to detail.
• Ability to work independently, and to set and execute work priorities.
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
• Ability to balance multiple competing priorities.

• Demonstrated experience using Adobe products and Canva.
• Working knowledge of email marketing software, such as Constant Contact.
• Working knowledge of Microsoft Teams.
• Experience in website development and maintenance, using content management systems (e.g., Drupal, Wordpress) to develop and to write and edit content for websites.
• Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.

• Resume
• Cover Letter

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

• Pay Level: 2B

• Organization: College of Nursing
• Contact Name: Josh Gulick
• Contact Email: joshua-gulick@uiowa.edu

University of Iowa