Admin Services Coordinator-Radiology

• Maintain effective working relationships with and serve as a primary contact for Radiology Faculty. Provide faculty administrative support as needed
• Maintain and renew all departmental faculty licensures required to practice
• Schedule appointments and meetings; review calendar in advance to identify conflicts, rescheduling as necessary;
• Coordinate internal and external meetings; locate and schedule conference rooms; send out meeting planners and reminders
• Make decisions and exercise a high level of autonomy while performing administrative/operational support and management
• Make travel arrangements for faculty and staff in department, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and motor pool requisition
• Secure room reservations for meetings and conferences. Manage conference and shared room schedules. Assist faculty with coordinating meetings as requested
• Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.
• Initiate internal purchasing requests and supply orders
• Provide administrative support for administrative and faculty meetings. Complete and distribute meeting agendas and minutes
• Manage complex schedules for Department Director and high-level administrators, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems
• Evaluate request and exercise discretion and judgement in providing confidential information to appropriate parties
• Collects and compiles information for reports and various communications, requiring informational searches and a knowledge of the operations of both the assigned and related work areas
• Work with data to design specialized reports, spreadsheets and presentations in response to multiple requests; create, maintain and update records and information and databases related to various department activities
• Route and distribute miscellaneous documentation to various University departments, Colleges and University Offices
• Compose non-routine correspondence requiring independent judgment in the application of policies and procedures in both the assigned and related work areas and working within established guidelines
• Serve as member of internal and external committees and workgroups, as directed

• Bachelor's degree in Business Administration or related filed, or an equivalent combination of education and experience.

• 1-3 years' experience in an administrative support role for academic faculty and leadership
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
• Working knowledge of web-based tools; databases, internet searches
• Superior written, verbal and interpersonal communication skills
• Demonstrated experience in providing superior customer service in an academic environment
• Demonstrated exceptional attention to detail, planning, and follow-up skills
• Demonstrated Independent thinking skills to develop alternative solutions and solve problems
• Ability to initiate and take independent action while working as part of a team

• Knowledge of University of Iowa Policies and Procedures
• Familiarity with UIRIS and Cayuse
• Specific customer service experience in an academic healthcare environment
• Working knowledge of Radiology
• Working knowledge of UI Procurement Services
• Attend weekly informatics meetings to assist with meeting minutes, attendance and follow-up
• Maintain Informatics SharePoint site
• Possibly assist with Carestream maintenance; customize information for Radiology protocoling and reporting
• Project Management related informatics

• Regular salaried position. Located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
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• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

• Pay Level: 2B

• Organization: Healthcare
• Contact Name: Lupita Larios
• Contact Email: lupita-larios@uiowa.edu

University of Iowa