Administrative Operations Manager

University of California

  • Irvine, CA
  • $81,900-150,500 per year
  • Permanent
  • Full-time
  • 1 month ago
Job Opening ID: 65785Reports To: Chief Administrative OfficerWorking Title: Administrative Operations ManagerDepartment: Med Ed AdministrationBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007399Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: CareerPosition Summary:The UCI School of Medicine is dedicated to advancing medical knowledge and clinical practice through scholarly research, physician education and high-quality care. The office of Medical Education oversees the education and training of medical students at the UCI School of Medicine, ranked as one of the top 50 U.S. medical schools for research by U.S. News & World Report. We are dedicated to advancing medical knowledge and clinical practice by offering a rich educational environment. We nurture the development of medical students, resident physicians and scholars in the clinical and basic sciences and support the dissemination of research advances for the benefit of society. Each year, we educate more than 400 medical students and train more than 700 residents and fellows at UC Irvine Medical Center and affiliated institutions. The medical school's 915 full- and part-time and 753 volunteer faculty members are involved in teaching, providing medical care and conducting research into the health challenges facing the 21st century. The school has 26 departments, ranging from basic science research to clinical medical and surgical specialties. It has research, clinical and teaching relationships with the VA Long Beach Healthcare System and Long Beach Memorial Medical Center.Uses advanced operational concepts and objectives to resolve highly complex issues. Regularly works on issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results and preparing solutions. Primarily deals with programs and proposals with broad impact across the organization. The incumbent will identify opportunities to continuously improve the effectiveness, accuracy, and delivery of services. More specifically, the Administrative Operations Manager Finance is responsible for providing leadership and support in the management of unit processes including contracting, human resources, academic affairs, facilities, student affairs, educational program management and other administrative operations involving constituents beyond the department such as the SOM Dean's Office, main campus and Office of the President. The position provides consultative support to the Executive Director and Vice Dean for Medical Education , by advising on resolutions to complex administrative matters. This position has significant responsibility in organizing work to achieve project goals for medical education. The Manager identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy.Total Compensation:In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .The expected pay range for this recruitment is $81,900.00 - $116,300.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $81,900.00 - $150,500.00 (Annual Salary).Department Website:Required:
  • Minimum 5 years experience in providing advanced project management or leadership in an academic environment, preferably in a higher education institution.
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Advanced knowledge of common organizational- or research-specific and other computer application programs.
  • Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to multi-task with demanding timeframes.
  • Advanced knowledge of applicable policy analysis techniques.
  • Advanced analytical / problem-solving skills.
Preferred:
  • Advanced project management skills.
  • Thorough knowledge of organizational or initiative processes, protocols and procedures.
Conditions of Employment:The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -Closing Statement:The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or

University of California