Accounts Payable Specialist
- Ocala, FL
- Permanent
- Full-time
- Establish and maintain relationships with vendors and other departments utilizing multiple communications platforms such as phones, email, messaging and TMS systems
- Perform due diligence tasks to ensure all vendors and documents are legitimate
- Audit and collaborate with other departments to ensure accuracy of vendor profiles across multiple company platforms
- Audit and compare multiple documents with vendor and order information for compliance with contract terms
- Prepare and process invoices for payment accurately and timely
- Reconcile vendor statements and transactions to ensure records are accurate and current
- Effectively investigate and resolve invoices and order discrepancies with vendors within timebound expectations
- Assist financial reporting/accounting team to provide information, documentation and reports as requested
- Assist with month-end and year-end financial close tasks
- Create reports and collaborate with multiple departments to reduce inaccuracies and improve efficiency
- Comply with accounts payable policies and procedures framework, analyze workflow and recommend improvements
- High school Diploma or GED required
- Associates degree a plus
- 1+ year of accounts payable experience preferred
- Previous logistics, transportation, domestic or international experience a plus
- Knowledge of accounts payable standard operating policies and procedures
- Knowledge of McLeod, FRONT and AP auditing software such as NAVIX a plus
- Must be proficient in data entry functions
- Must be organized, have keen attention to detail, and be accurate
- Must have unmatched customer service and problem-solving skills
- Must be able to take ownership, prioritize, and complete multiple tasks with strong time management
- Must be able to meet vendor payment and issue resolution deadlines
- Must possess the ability to use critical thinking skills and information analysis when making independent decisions
- Must have initiative to improve upon current processes and contribute solutions and constructive feedback
- Must possess adaptability to adjust priorities based on the flux of business workload
- Must possess strong communication skills, both written and oral, and inter-personal skills, with the ability to clearly professionally communicate with people in all levels of the organization
- Ability to work under pressure and meet deadlines while maintaining a positive attitude
- Proficiency with Microsoft Office Suite
- Ability to read, write, and speak English fluently
- Ability to read, write, and speak Spanish fluently a plus