Payroll & Staff Accountant I

• Process payroll and benefit changes accurately and on schedule.
• Review timesheets for compliance with DOL, IDOL, and collective bargaining agreements.
• Verify pay change documentation and approvals.
• Reconcile payroll liability accounts and prepare fund transfer documentation.
• Review faculty compensation against contract parameters.
• Communicate new-hire payroll details to employees.
• Maintain employees leave balances, accruals, and year-end rollovers.
• Ensure payroll procedures and confidentiality standards are followed.

• Create payroll and budget reports using ERP/report writer tools (export to Excel).
• Review student enrollment for FICA exemption eligibility.
• Prepare and file required state and federal payroll reports (e.g., new hire, DOL).
• Assist with state and federal reporting, retirement system submissions, and benefits-related payments.
• Reconcile benefit deductions to vendor invoices as needed.

• Work closely with Human Resources and Finance to ensure accuracy of pay and benefits.
• Provide payroll support and problem resolution to employees.
• Assist in developing and maintaining payroll documentation, standards, and disaster recovery plans.
• Stay current on payroll laws, tax regulations, and retirement rules.
• Interpret and explain labor contract provisions as needed.

• Assist with reconciliations, labor distributions, budget processes, and audits to maintain financial accuracy.
• Support process improvements and policy updates to enhance efficiency and service delivery.
• Conduct payroll system testing and maintenance to ensure system reliability.
• Provide system and policy training to staff, building organizational knowledge.
• Direct the work of student employees and interns, offering mentorship and practical experience.
• Perform other duties as assigned, contributing to the team's overall success.

• Demonstrates Black Hawk College Core Values.
• Produces accurate, efficient, and timely work.
• Maintains confidentiality of information and records.
• Keeps payroll knowledge current and up to date.

• Reports directly to the Director of Payroll.
• Collaborates with Payroll, Finance, and Human Resources staff.
• Provides reliable support and service to employees across the College.

• Bachelor's degree in accounting, business, or finance required; in lieu of a degree, 10 years of relevant experience may be accepted.
• Minimum of 2 years' payroll processing experience and 2 years' general accounting experience required.
• In-house payroll processing and Ellucian Banner experience preferred.
• Knowledge of payroll laws, regulations, and ERP/payroll systems required.
• Proficiency in Microsoft Excel, Word, and Outlook required.
• Strong organizational skills, attention to detail, and analytical ability.
• Effective written and verbal communication skills.
• Commitment to excellent customer service, continuous improvement, and confidentiality.

• Stationary work: Remains at a workstation 50%+ of the time.
• Movement: Occasionally moves within the office to access files and equipment.
• Operation: Regularly uses computers, calculators, copiers, and printers.
• Communication: Frequently interacts with employees and students regarding payroll inquiries.
• Document handling: Reviews and verifies payroll and HR documents for accuracy.
• Lifting: Occasionally moves boxes/files up to 30 lbs.

Black Hawk College