Administrator

• Independently develop budgets for grants, contracts, clinical contracts, and subcontracts. Preparing grant and contract applications for submission with PIs.
• Requests equipment rebudgets
• Set up of new grant awards directly with Research Finance.
• Monitor outgoing subcontract set up and invoicing.
• Prepare JIT requests and other NIH pre-award requests.
• Request incoming subcontract set up and communicate directly with Prime institution.
• Communicates grant application status to PI as needed/requested. Responding to sponsor's questions and requests for more information.
• When a grant is awarded, outline the terms or spending per the notice of award/agreement and monitor to make sure awards are being spent correctly.
• Work with Office of Human Research Affairs and Neurology faculty to make sure any research using human samples, subject information, etc. are correctly captured on grant applications and budgets.
• Consistently monitor Office of Grants Support website and well as NIH, NSF, DoD, etc. for any updates to forms or changes in policy and communicate that to the faculty.
• Conduct workshops and meetings with faculty to help them learn Cayuse 424, Cayuse SP, other submission platforms, and review any forms for applications.
• Maintains grant and contract files, other support pages, and faculty biosketches. Preparation of budget reports as requested by PI.
• Process Montefiore LOA POs for research grants and ensure salary is charged properly.

• Will be in charge of all post-award activities and closeouts

• Work in iLab to replace any expired funding with new funding sources as to prevent overspending on awards
• Run payroll reports in NBA jobs and make sure all payroll is removed from expired funds and replaced with new funds
• Process all LRDs to correct payroll on grants retroactively
• Process EPAFs to correct payroll on grants proactively
• Make sure all Open Purchase Orders on an expiring grant are fully invoiced and/or closed
• Work with Post Award in Research Finance to make sure all analysis of grants are correct and reports are sent

• Approve Kronos timecards; approve departmental office staff vacation requests
• Assists in all department HR functions

• Work with faculty to determine hiring needs and request of ICIMs positions
• Department personnel terminations
• Request of position upgrades

• May be required to develop and/or revise standard operating procedures.
• Direct back up to Senior Administrator with the ability to have an overall knowledge of current Departmental activities.

• Minimum 3-5 years prior related experience.
• Experience in grant and contract financial management in a research environment is strongly preferred
• In-depth knowledge of financial management principles and practices. Demonstrated competence in independent management of a large number of accounts with differing project periods. Demonstrates broad understanding of principles of financial management necessary to ensure the appropriate stewardship of university resources.
• Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators and Departmental Chair.
• Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational skills required with the ability to prioritize different tasks based on the level of urgency
• Proficient in Microsoft Office and windows-based computer system required.
• Adept at learning new software programs.

Albert Einstein College of Medicine