Qualifications:High school diploma or equivalent required.Preferred: Minimum of three (2) years of experience in purchasing, accounting, or bookkeeping.Proficiency in Microsoft Office, particularly Excel, is required.Prior experience working in a school or educational setting is preferred.Other combinations of education and experience may be considered appropriate and acceptable.Job Summary:The Purchasing and Accounts Payable Specialist is responsible for processing accounts payable transactions and maintaining accurate vendor and invoice records. This role plays a key part in supporting the financial operations of the school or district and ensures the timely and accurate payment of authorized expenses.Key Responsibilities:Manage daily tasks independently and meet established deadlines.Provide professional and courteous customer service to school staff, vendors, and external partners.Review, process, and pay all approved invoices accurately and on time.Prepare vouchers and journal entries for check processing and submission to the appropriate county or district authorities.Maintain organized and accurate records of all vouchers and invoice documentation.Maintain and update vendor files, including contact information and payment terms.Respond to vendor inquiries regarding payments, returns, credits, and backorders.Support school personnel with purchasing-related inquiries and order status updates.Assist with preparation of financial documents for annual audits and other reporting needs.Verify, distribute, and file checks and related documentation.Perform other duties as assigned by the Business Manager or school administration.Evaluation:Performance will be evaluated in accordance with the Board of Education’s policies and procedures for support staff.
