Administrative Analyst

• None

• Prepare meeting agendas, compile briefing materials, and record notes and action items.
• Draft, proofread, and manage confidential correspondence, reports, and documents.
• Maintain accurate and organized digital and physical filing systems.
• Maintain strict confidentiality in handling sensitive business and personnel information.
• Develop and maintain organized digital and physical filing systems for executive documentation.
• Collect, consolidate, and validate production, operational, and financial data from multiple departments.
• Create, update, and maintain spreadsheets to track, costs, budgets, and productivity
• Perform variance analysis and trend reporting to support executive decisions.
• Ensure accuracy and consistency of data through validation and reconciliation processes
• Design and prepare professional PowerPoint presentations for executive and board meetings.
• Build dashboards and reports to monitor performance against strategic goals.
• Provide weekly, monthly, and quarterly reporting to leadership.
• Draft concise executive summaries highlighting risks, trends, and opportunities
• Partner with all departments to gather accurate data when needed.
• Coordinate deadlines and reporting deliverables across departments.
• Act as a point of contact between the CEO of Production and department managers for project needs.
• Support executive monitoring of company initiatives and projects.
• Track and report on progress toward strategic business goals.
• Identify process improvements in reporting, data management, and administrative workflows.
• Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved.
• Work autonomously while ensuring CEO of productions expectations are readily met and exceeded.
• Maintain a clean and safe working environment
• Consistent and Reliable attendance is mandatory
• All other duties as assigned

• Must be able to work under extreme pressure at times.
• Problem-solving skills, with the ability to think critically, adapt quickly, and resolve roadblocks efficiently.
• Strong analytical skills with the ability to interpret complex data and translate into actionable insights.
• High level of discretion and confidentiality in handling sensitive company and personnel information.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Excellent organizational skills and attention to detail; ability to manage multiple tasks under tight deadlines.
• Strong written and verbal communication skills, including the ability to draft executive-level documents and presentations.
• Ability to work independently with minimal supervision, while also collaborating effectively with cross-functional teams.
• Professional presence with the ability to interact effectively with executive leadership, and staff
• Ability to adapt quickly to changing priorities and business needs.

• Bachelor's degree in Business Administration, Finance, Data Analytics, or a related field preferred.
• Associate degree with equivalent relevant work experience may be considered.
• Demonstrated experience in an administrative, analyst, or hybrid role required.
• Advanced proficiency in Microsoft Excel (pivot tables, charts, formulas) and PowerPoint (executive-level presentations).

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times (e.g., carrying files, presentation materials, or equipment).
• Ability to move between office areas to gather documents, attend meetings, or coordinate with departments.
• Visual acuity to review and analyze detailed spreadsheets, reports, and presentations.
• Manual dexterity to operate standard office equipment such as computers, printers, and copiers

Moore Digital Print and Mail Center, Tulsa