Executive Assistant to support Executive at Midsize PE Firm-Hudson Yards--(5x a week)

• Provide seamless day-to-day support to the executive, including heavy calendar management across multiple time zones, frequent rescheduling, and prioritization of competing demands
• Coordinate complex, multi-leg international travel to the Middle East and APAC, including flights, visas, hotels, ground transportation, and on-the-ground logistics
• Prepare detailed itineraries and travel packets with time zone adjustments, cultural considerations, and contingency planning
• Serve as gatekeeper and primary liaison between the executive and internal/external stakeholders, including investors, board members, and global counterparts
• Draft, review, and manage correspondence with discretion and polish
• Coordinate board materials, meeting agendas, and briefing documents in advance of international and domestic meetings
• Track expenses, reconcile reimbursements, and support budget management for travel and business entertainment
• Partner closely with other assistants and operations staff to ensure smooth firm-wide workflow and consistent coverage
• Anticipate needs and proactively solve problems to ensure the executive’s time is optimized

• Minimum 7+ years of EA experience out of Private Equity, preferably supporting a C-Suite or senior executive in a private equity, global finance, or international business setting

• Strong track record of managing international travel and time zone complexity (Middle East/APAC experience strongly preferred)
• Exceptional organizational skills and judgment; able to prioritize and pivot seamlessly under pressure
• Highly professional demeanor, with excellent verbal and written communication skills and the ability to interact confidently with global stakeholders
• Discretion and maturity in handling sensitive information
• Proficiency in Microsoft Office Suite; familiarity with travel booking platforms and expense systems a plus
• Bachelor’s degree preferred

BCL Search