Engineering Systems and Data Analyst

• You will enforce the Port Records Retention Policy and procedures as the Records Coordinator for Engineering including providing the proper care and management of department records to assure compliance. You will also perform file organization and maintenance ensuring proper storage of records, archive to off-site location as needed, and compliance with Public Disclosure Requests.
• You will conduct business process analysis, articulate product/technical capabilities of the applications used by Engineering, oversee data migration and retention.
• You will collaborate with Information & Communication Technology (ICT) staff to test and implement document control and change management system enhancements and discuss upgrade options.
• You will collaborate with Engineering leaders to develop business cases for technology improvements that include alternative technical solutions, options, risks, cost-benefit analysis, and impact on other business processes and system priorities.
• You will create, maintain, and enhance system related documentation such as business processes, workflows, custom user reports, custom forms, user guides, and training manuals.
• You will proactively identify opportunities to improve systems and processes, research alternatives through testing and consulting with stakeholders.
• You will create and maintain system-related documentation, such as business requirements, process flows, status reports, and configuration worksheets.
• You will develop training for users in areas of specialization, design refresh or upgrade training as needed.
• You will perform periodic audits to maintain system security, ensure the systems are running properly, and users are using the applications in accordance with standard procedures.

• Experienced – You have five (5) years of experience providing technology solutions, training of others in technical system usage, and/or managing records retention/disposition process and four (4) years of experience developing business solutions with Microsoft Suite with specific experience programming workflows in SharePoint and Power Automate and/or developing forms.
• Desired – We hope you have an Analytics Certification such as Microsoft or Google Analytics or Data Science Certification.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Proficient – You have knowledge in Washington State and local government records retention for Engineering data and in deploying enterprise business solutions, learning new technologies, and applying practical solutions to meet business needs. You are also knowledgeable in continuous process improvement, strategic planning, testing procedures, business process optimization, and change management."
• Efficient Communicator – You possess strong written, verbal, and interpersonal skills, with the ability to explain complex technical concepts to non-technical audiences. You are skilled in negotiating, problem-solving, training, and managing customer relationships and can effectively collaborate with diverse groups to support change management and resolve business challenges using technical solutions.
• Adaptable & Detail-Oriented– You have high attention to detail and high level of accuracy as well as listening for understanding of underlying concerns or issues. You can manage multiple, concurrent projects, learn new technologies quickly, and take initiative to solve a broad range of problems as they arise.
• Technically Skilled – You have knowledge of and proficiency with Microsoft Suite, including programming workflows in SharePoint and Power Automate and developing forms.

Port of Seattle