Executive Assistant/Project Administrator
- Winston-Salem, NC
- Permanent
- Full-time
organized coordinator of people and processes, the Executive Assistant/Project Administrator serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results.This position is based onsite at our Corporate Headquarters in Winston-Salem, NC. The standard work schedule for this role is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility may be required to meet business needs.Primary Accountabilities:Administrative (70%)
- Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.
- Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.
- Maintain and prioritize daily schedules and workload.
- Work independently, receiving a minimum of detailed supervision and guidance, and assist in the planning of team building, town halls, and other events.
- Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.
- Proactive management of travel and priority juggling again calendar. Coordinate calendar along with priorities, ensuring priorities are constantly being updated and understood.
- Demonstrate the ability to take concepts and turn them into working drafts for presentations and communications.
- Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
- Responsible for maintaining records and performing additional duties as assigned by executives.
- Demonstrate project management skills to help facilitate planning and execution.
- 4-6+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities
- Associates in business or related field; Bachelor’s degree preferred
understanding of meaning and intent. Must possess excellent written and verbal communication skills and ability to interact successfully and
collaboratively with others
● Innovation: Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures or technologies.
● Analytical and Critical Thinking: Ability to tackle a problem using a logical, systematic sequential approach.
● Problem-Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues, and challenges while
weighing the accuracy and relevance of the facts, data, and information.
● Accountability: Sets clear goals, objectives, expectations, and responsibilities and monitors the process, progress, and results to hold self and
others accountable for measurable actions and results.
● Effective Execution: Gathers and analyzes information to generate and evaluate potential solutions to problems.
● Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives, leverage
information and achieve results.
● Collaboration: Works collaboratively with others to achieve group goals and objectives.
● Authenticity: Builds legitimacy by being positive, and trustworthy, and promoting openness through honest and ethical relationships.
● Continuous Learner: Demonstrated ability and desire to continue developing and growing as a professional through a combination of on the
job and independent efforts to enhance professional capabilities.The physical demands described here are representative of those that must be met by an associate to successfully perform the major job
responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform major job
responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.While performing the duties of this job, the associate is:● Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.
● Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.
● Prolonged periods of sitting at a desk and working on a computer
● Occasionally required to stand, kneel or stoop, and lift and/or move up to 15 pounds.
● Frequently required to view items at an extremely close range and must be able to adjust and readjust focus.As an Inmar Associate, you:● Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond
to clients to meet their short-term and long-term needs, and requirements and exceed their expectations.
● Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and
communicate effectively with the objective of delighting and retaining the client.
● Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop
and maintain mutually beneficial partnerships, leverage information and achieve results.
● Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.
● Understand that results are important and focus on turning the mission into action to achieve results following the principles of Flawless
Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving
our clients the best possible outcome.
● Support a safe work environment by following safety rules and regulations and reporting all safety hazards.#LI-BA1At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.Eligible associates have access to:Medical, Dental, and Vision insuranceBasic and Supplemental Life Insurance options401(k) retirement plans with company matchHealth Spending Accounts (HSA/FSA)We also offer:Flexible time off and 11 paid holidaysFamily-building benefits, including Maternity, Adoption, and Parental LeaveTuition Reimbursement and certification support, reflecting our commitment to lifelong learningWellness and Mental Health counseling servicesConcierge and work/life support resourcesAdoption Assistance ReimbursementPerks and discount programsPlease note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.We are an Equal Opportunity Employer, including disability/vets.This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.