Executive Assistant
Ncontracts
- Brentwood, TN
- $85,000-90,000 per year
- Permanent
- Full-time
Remote | Human Resources | Full-TimeWHO WE AREHeadquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a six-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work" awards, we offer a thriving, work environment where career growth and life-work balance go hand in hand.At Ncontracts, you'll join a team of industry experts dedicated to strengthening the financial services sector through innovation and thought leadership. We're seeking creative, collaborative, and self-driven professionals across all areas of our business - from developing cutting-edge solutions to sales, marketing, customer support, and beyond. Join us in our mission to make the financial industry stronger and more resilient, while advancing your career in a supportive, dynamic environment that values your unique skills and perspectives.ABOUT THE ROLEWe are seeking a dynamic, highly organized professional to serve in a dual capacity as Executive Assistant to our Chief Human Resources Officer and Office Manager for our corporate headquarters in downtown Nashville. This unique hybrid role combines high-level executive support with comprehensive office management and event coordination responsibilities.Key ResponsibilitiesExecutive Support (50%)
- Manage CHRO's calendar, travel, and complex scheduling
- Prepare briefing materials, presentations, and meeting agendas
- Handle confidential HR information with discretion and integrity
- Track department priorities, goals, and key HR initiatives
- Support special projects and process improvements
- Provide back up support to CEO’s Executive Assistant in her absence
- Oversee daily headquarters operations, vendor relationships, and budgets
- Coordinate building maintenance, space planning, and compliance requirements
- Manage office supplies, equipment inventory, and IT coordination
- Supervise front desk operations and visitor experience
- Plan and execute corporate events, meetings, and HR team offsites
- Manage event logistics, vendor relationships, and budget coordination
- Ensure professional meeting and conference execution
- 5+ years supporting C-level executives, preferably in tech/software environment
- 3+ years office administration experience
- 2+ years event planning and coordination experience
- Previous supervisory experience preferred
- Exceptional organizational and time-management skills with ability to anticipate needs
- Clear, professional communication and high emotional intelligence
- Discretion with confidential information and strong judgment
- Proficiency in Microsoft Office Suite, Teams, and calendar management tools
- Budget management, vendor negotiation, and project management experience
- Problem-solving mindset with ability to handle multiple priorities
- A fun, fast-paced work environment
- Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
- 11 paid holidays
- Community and social events to keep you connected and engaged
- Mental Health Benefits
- Medical, Dental and Vision insurance
- Company-paid Group Life Insurance, Short- and Long-Term Disability
- Flexible Spending Account & Health Savings Account
- Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
- Pet Insurance
- 401 (k) with company match with eligibility on Day 1 of employment
- 2 Paid Volunteer Time Off Days
- And much more!