Administrative Assistant

S.A. Comunale

  • Fort Wayne, IN
  • Permanent
  • Full-time
  • 1 day ago
Description :Who We AreShambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.Job SummaryShambaugh & Son L.P. is looking for an Administrative Assistant to assist our Electrical division. This individual will assist with several administrative functions to support the electrical division by coordinating with field employees, office employees, and customers.Essential Duties and Responsibilities
  • Create, store, and reconcile invoices
  • Review time cards and expense reports for submission to payroll
  • Run job costs for managers
  • Assist with new hire paperwork with field or office people
  • Document and retain hard and electronic copies of service acknowledgements, work orders, and inspection reports
  • Create purchasing orders and follow up for ship dates and receipt.
  • Sort, distribute and prioritize mail and phone communications
  • Assist with office supply inventory
  • Assist all office and field personnel as needed
  • Accurate typing of correspondence including, but not limited to transmittal letters, quotations, meeting minutes, and other tasks
  • Other Duties as assigned.
Qualifications
  • Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
  • Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
  • Experience with AS400/Trueline accounting system is preferred.
  • Experience with dispatching or scheduling technicians, project managers and other staff preferred.
  • Proven ability to multitask and handle multiple different tasks simultaneously.
  • High organized, self-motivated, and results-oriented.
  • Professional communication skills, both written and verbal.
  • Regular and reliable attendance, including the ability to work extended hours and weekends as required
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled#shambaugh#LI-TS#-Onsite

S.A. Comunale