Program Assistant III

Utah State University

  • Utah
  • Permanent
  • Full-time
  • 1 month ago
Overview:The San Juan County Extension Office is seeking a qualified individual to be the Grant Coordinator (Program Assistant III) for the 4-H Afterschool Programs located in Blanding and Montezuma Creek Elementary Schools. This position is 32 hours a week with benefits. The job could allow for some remote work with site support during after-school program hours.Job offer is contingent upon the successful completion of a background check Responsibilities:This job description for the Grant Coordinator outlines a broad set of responsibilities aimed at supporting academic and operational functions for two after-school programs in San Juan County. Key areas will include, but are not limited to:Academic Support and Tracking:
  • Monthly check-ins with school administration, afterschool site specialists, and teachers to track academic progress.
  • Setting academic goals for students and ensuring alignment with the school day.
  • Ensuring the proper academic support is provided to staff.
Staffing and Resources:
  • Staffing issues: Works with Site Specialist in addressing concerns regarding staffing, time off, and subbing.
  • Hiring process: Involves advertising positions, setting up interviews, and managing onboarding.
Data Management and Reporting:
  • Collecting, organizing, and reporting on data such as BOY (Beginning of Year), MOY (Middle of Year), and EOY (End of Year) assessments.
  • Managing forms for data collection (sign-in/sign-out sheets, registration forms, incident forms, etc.).
  • Distributing surveys to families, staff, and students.
Program and Curriculum Support:
  • Overseeing the coordination and progress of after-school club schedules, and ensure the club calendars are available to staff.
  • Ensures Site Specialist has necessary curriculum provided to Educators. Assisting Site Specialist in ensuring the correct implementation of curriculum and programs provided in 4-H Afterschool
  • Managing feedback provided on program implementation and curriculums
  • Managing and distributing program documents (incident forms, field trip forms, newsletters, etc.).
Coordination of Services:
  • Working with student advocates and family support resources to coordinate services
Training and Communication:
  • Provides Staff Training resources to Staff when needed
  • Conducts a 2-3 day Staff Training at the Beginning of the Program Start for Fall and Summer, and every 8 weeks with support and help from Extension Faculty Agent.
  • Uses Training Resources provided by Extension Faculty Agent
  • Coordinating communication, including the preferred method (email) and emergency contact via text/call.
Qualifications:Minimum Qualifications:
  • Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.
  • Must have effective communication and interpersonal skills, excellent organizational skills, and basic computer skills (Word, Excel, Internet,
  • Zoom, etc.)
  • Self-starter/ability to work with little supervision
  • Must have access to reliable transportation to and from worksite
  • Ability to work from home
Preferred Qualifications:
  • Prior experience working with youth
  • Prior experience with community programming
  • 4-H experience
Required Documents:Along with the online application, please attach:1. Resume/CV to be uploaded in the Candidate Profile2. Cover Letter to be typed/pasted into a text box at the end of the application**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience, plus excellent benefits ADA:Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights:Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.USU enrolls 28,900 students, both online and in person at Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. ’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named in 2023. about USU.The university provides a to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or .*updated 07/2025 Notice of Non-discrimination:In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:Matthew PinnerExecutive DirectorCivil Rights & Title IX Office435-797-1266 | Old Main Rm. 401D1400 Old Main Hill, Logan, UT 84322Cody CarmichaelTitle IX Coordinator435-797-1266 | Old Main Rm. 402D1400 Old Main Hill, Logan, UT 84322For further information regarding non-discrimination, please visit or contact:U.S. Department of EducationDenver Regional Office303-844-5695|U.S. Department of EducationOffice of Assistant Secretary for Civil Rights800-421-3481 |*updated 06/2025

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