Position summary: Coordinates and is responsible for the central supply orders, pick-ups, stock, inventory control procedures and distributing supplies throughout the Uplands Village organization.Works cooperatively and respectfully with residents, coworkers, families, visitors, and volunteers to create a positive and pleasant environment in the home. Promotes the residents' psychosocial well-being through meaningful relationship building, and works with the household team to meet other social service needs of the resident and of the household, always providing support, friendship and kindness for each of the household members. All tasks are performed in accordance with current standards, policies, guidelines and regulations and in a safe and efficient manner.Essential skill and experience:
Time management: the ability to organize and manage multiple priorities.
Two years of college or equivalent experience
Proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations, and communicative skills; auditory and visual skills; satisfactory completion of post-offer, pre-employment physical as required
Excellent interpersonal and communication skills.
Computer proficiency, including word and excel
Preferred skill and experience:
Three years of central supply experience in a long-term facility preferable.
Reporting to this position: No Direct ReportsEssential duties: * Must execute central supply in accordance with policies and procedures and current federal, state, and local standards, guidelines, and regulations that govern long-term care.
Coordinates the processing and distribution of medical, office, and maintenance supplies and or equipment.
Enter requisitions and transactions in current systems platform.
Prepare bi-annual inventory records, logs and controls.
Oversees and organizes the central supply storage area.
Monitor and maintain stock levels and adjust levels as needed.
Obtain and notify all recalls.
Oversees and handles requests for supplies.
Responsible for local pick-up of supplies as needed.
Keeps the central supply room organized and clean.
Prepares and distributes department ordering requisition reports.
Assists with purchasing/GPO contracting.
Responsible for accessing any MSDS information.
Prepares and maintains a Central Supply Services Policy and Procedure Manual.
Act as relief for Office Services as needed.
Performs other related duties as assigned by Director of Finance.
Essential expectations: * The employee is expected to adhere to all Uplands policies and model adherence to Uplands policies.
Fully understand all aspects of residents’ rights, including the right to be free of restraints and free of abuse. Responsible for reporting incidents or evidence of resident abuse or violation of residents’ rights, following abuse procedure.
Maintain the comfort, privacy, and dignity of each resident in the delivery of services to them. Interact with residents in a manner that displays warmth and promotes a caring environment. Comply with HIPAA regulations.
Perform all job responsibilities in accordance with prescribed safety and infection control procedures including thorough hand washing, use of disposable gloves, and proper disposal of soiled materials.
Organizational behaviors and standards:
Friendly- Actively seeks opportunities to provide outstanding service to others.
Resident Care- Consistently anticipates and meets each resident’s directed service needs.
Caring and Compassionate- Purposefully takes the time to listen, keep residents informed and offer empathy.
Energetic Teamwork- Actively supports others, works with others, and makes others look good. Provides leadership that empowers other members of the team to meet the residents wants and needs.
Leadership and Professionalism- Displays pride in work and Uplands.
Problem solving- Utilize ‘win/win’ problem solving model when attempting to solve work related problems.
Environmental- Demonstrates safe work habits, genuinely takes pride in the appearance of the overall work area.
Communication- Demonstrates appropriate communication related to face-to-face communication, telephone, answering calls, placing a call on hold, transferring calls, voice mail, use of speaker phone, and email.
Commitment- Demonstrates commitment to the organization’s vision, mission and values, co-workers, and self-development. Commitment to eliminate loneliness, helplessness, and boredom in the lives of residents.
Diversity- Engages in interactions with an open mind while being non-judgmental and treats everyone with dignity and respect.
Attendance- Regular and reliable attendance.
Confidentiality- Protects confidentiality and privacy.
Safety- Contributes to a culture of safety.
Physical demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: See attached physical requirements form
Work environment: While performing the duties of this job, the employee is exposed to odors, body fluids, and infections. Subject to bruises, scratches etc. from patients. The noise level is usually moderate.
