Administrative Assistant
Oklahoma State University
- Stillwater, OK
- Permanent
- Full-time
(Contingent upon available funding):14.00 - 20.00, HourlyWork Schedule:Work schedule to be determined by supervisor.Faculty Appt Period:Job Summary:Who we are: Oklahoma 4-H helps youth learn the life skills they need to be the leaders of tomorrow, teaching members they can lead today and can make tangible, significant changes in their clubs, their communities, their state and their world. For more than 100 years, Oklahoma 4-H has welcomed young people of all beliefs and backgrounds, giving youth a voice to express who they are and how they make their lives and communities better. Oklahoma 4-H is delivered by OSU Extension. With offices based in all 77 counties, our educators provide experiences where young people learn by doing. For more information, visit:
https://extension.okstate.edu/topics/youth-family-health-and-home/4h-youth-development/index.htmlThis position provides support for the 4-H Foundation Executive Director, the Director of Development, and works closely with the 4-H Foundation Accountant II. Position requires a blend of clerical/office duties with financial responsibilities. * Manage deposits, check requests, donor receipts, donor records, periodic billings and invoices for the 4-H Foundation. * Provides support for the management of events, activities, and programs including the 4-H Enhancement Grants, Annual Appeal, Clover Classic Golf Tournament, 4-H Roundup, Honor Night Assembly, scholarship programs, and others as assigned.Special Instructions to ApplicantsApplicants should submit: a resume, cover letter and contact information for three professional references.Education & ExperiencePosition Qualifications:Required: High School/GEDFive years of customer service and administrative assistance experience in a professional office.Computer background with MS Suite, including Word, Excel, experience with Access or similar database. Knowledge of financial recording keeping procedures. Excellent people skills. Ability to multi-task, yet pay attention to details. Strong organizational skills. Strong oral and written communication skills.Preferred: Bachelor's degreeExperience with non-profit Blackbaud database. Would be beneficial to understand Cooperative Extension Service and county Extension 4-H youth programming. Experience with non-profit organization(s). Additionally, applicants having
2-3 years of professional accounting experience will be given strong consideration.Proficiency with non-profit data base management software.Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.