Procurement Office Manager

State of Oklahoma

  • Oklahoma County, OK
  • $53,100 per year
  • Permanent
  • Full-time
  • 10 days ago
Job Posting Title Procurement Office ManagerAgency 345 DEPARTMENT OF TRANSPORTATIONSupervisory Organization Deputy Director - CFO - PurchasingJob Posting End Date (Continuous if Blank) August 25, 2025Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-Time Full timeJob Type RegularCompensation $53,100/yearWhy You’ll Love Working Here:
  • Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.
  • The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.
  • The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).
: available to employees who began State employment after November 1st, 2015. * Employer matches 6% with an employee contribution of 4.5%.
  • Employer matches 7% with an employee contribution of 7% or above.
: available to returning employees who were previously enrolled in OPERS.
  • 15 days accrued annually during the first 1–5 years of service.
  • 18 days accrued annually for 5–10 years of service.
  • 20 days accrued annually for 10–20 years of service.
  • 25 days accrued annually for over 20 years of service.
  • Sick leave: Accrued at 15 days per year
  • 11 paid holidays per year
  • Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.
  • EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.
Job DescriptionPosition Title: Procurement Office ManagerDepartment: Financial Services and OperationsReports to: Procurement ManagerDivision: 9FLSA Status: Non-ExemptLocation: 200 NE 21st Street, OKC, OK 73105Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family.Basic PurposeWe are seeking a highly organized, detail-oriented and innovative individual to join our team as an Office Manager (APO I) in the Procurement Division. The Office Manager will play a crucial role in ensuring the efficient and smooth operation of the office. The Office Manager reports directly to the Procurement Manager.Typical FunctionsOversee general office operations, including answering phone calls, collect and distribute U.S. Mail, paying claims, manage office supplies, equipment maintenance and organize office events or functions. Accepting various liaison roles for the division. Assist with orienting new employees and coordinating training activitiesSupport the ODOT Purchase Card Program Administrator with administrative tasksExecute the Out-of-State travel program for ODOT EmployeesManage critical spreadsheets and databasesPromote the Cabinet Guiding Principles such as customer service, rapid adaptability, innovation, increased efficiency, greater communication and improved collaborationManage and maintain the Procurement WebpagesBasic reportingLevel DescriptorAt this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.Education and ExperienceEducation and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
  • Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.Preferred QualificationsTransportation and government related experience is preferred but not required.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday .

State of Oklahoma