Administrative Assistant - Lonoke Extension Center
- Lonoke, AR
- $38,000-43,000 per year
- Permanent
- Full-time
25% Prepares and submits travel forms, expense reimbursements, time/leave reports, and online requisitions for invoice payments with specific funds for payment. Provides required documentation to expedite payments and reimbursements.10% Keeps calendars for assigned faculty. Assists with arrangements for upcoming meetings, seminars and trainings and with the preparation of documents or materials that may be needed. Makes arrangements for meeting facilities, transportation, lodging, catering and/or meals.30% Performs administrative duties for the Newport Extension Center as well as assigned state Extension faculty located at the Lonoke Extension and Research Center. Maintains knowledge and understanding of Division and Extension policies. Provides written and verbal responses to inquiries and interpret relevant institutional directives, policies and procedures to ensure consistent application by faculty and staff. Assists faculty with hiring procedures and act as liaison with Employment Manager and Administrative Assistant-ANR for compliance and processing of documents.20% Assists faculty with departmental, grant and ADC funds by monitoring for accuracy and reviewing expenditures. Maintains confidential records on budget accounts, personnel, grants, payroll and salary information.5% Assists assigned departments with inventory control of equipment. Orders and maintains sufficient stock of office supplies.5% Maintains correspondence and subject matter files for assigned faculty. Answers phones, directing calls and responds to inquiries and requests for information. Processes incoming and outgoing mail. Handles routine correspondence.5% Responsible for gathering data and creating various documents for end of year reporting and evaluations. Maintains and updated mailing lists as needed. Prepares and maintains websites for assigned faculty.Qualifications:Minimum Qualifications
The formal education of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in administrative support, including one year in a supervisory or leadership capacity.Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.Additional Information:For technical assistance with the application, please email humanresources@uada.eduSalary Information: Commensurate, 38,000 - 43,000Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), ResumeOptional Documents:Special Instructions to Applicants:Recruitment Contact Information: Dr. Tom Barber, tbarber@uada.eduAll application materials must be uploaded to the University of Arkansas System Career SitePlease do not send to listed recruitment contact.Pre-employment Screening Requirements: Criminal Background CheckThe University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.All application information is subject to public disclosure under the Arkansas Freedom of Information Act.Constant Physical Activity: TalkingFrequent Physical Activity: Manipulate items with fingers, including keyboardingOccasional Physical Activity: N/ABenefits Eligible: Yes