Mineral Property Administrator

• Under the direction and supervision of the Director of Land Management:
• Maintain and update the coal royalty system, including entry of new vendor/lessor information (for example, address or ownership changes) and lease provision amendments or modifications into the coal royalty system.
• Respond to inquiries from lessors and/or their agents and provide information as appropriate.
• Gather information (for example, locate missing lessors and obtain documents such as wills and deeds from lessors, clerk's offices, and government agencies).
• Input new control document compliance terms into the coal royalty system, including the acquisition of new mine areas.
• Handle surrenders and releases of leases.
• Provide information to and communicate with other departments for budget, reserves, mapping, unmined minerals taxes, and other land-related purposes.
• Participate in and assist with the implementation of the newly-installed coal royalty system.

• Conduct random audits of the coal royalty system to ensure accuracy of data and payments.
• Maintain current and thorough working knowledge of the coal royalty system to back up the Director of Land Management in the event the Director is unable to fulfill his/her duties.

• Extract property control and other information from electronic databases and paper files and compile reports, summaries, or other documentation to assist the Vice President – Land Management and the Assistant Vice President – Land Management in evaluating and resolving claims and issues relating to lease compliance and other land-related matters.
• Maintain working knowledge of and skill in using internal database software other tools necessary to accurately extract and report information from the coal royalty system.
• Participate in and assist with document imaging, implementing the imaging program on a department-wide basis, and ensuring that new control documents are timely and properly scanned.

• Associate or bachelor's degree in Land Management, Business Administration, Legal Studies, or a related field (preferred).
• Familiarity with lease documents, property control records, and royalty systems is highly desirable.
• Proficiency with property/land management systems; experience with coal royalty systems a strong plus.
• Solid understanding of document imaging systems and electronic file management.
• Intermediate to advanced skills in Microsoft Office Suite (Excel, Word, Outlook) for reporting and data entry.
• Ability to learn and navigate internal databases and software tools used for tracking land-related information.
• Strong attention to detail and accuracy in data entry and compliance monitoring.
• Experience conducting internal audits or reviews for accuracy and compliance (SOX compliance experience a plus).
• Excellent verbal and written communication skills; able to interact effectively with lessors, internal teams, and external agencies.
• Customer service orientation when addressing inquiries from lessors and their agents.
• Ability to gather information from various sources including public records, lessors, and government entities.
• Strong time management and organizational abilities to manage multiple tasks and deadlines.
• Experience supporting multiple leaders and departments in a corporate setting.
• Proven ability to assist with special projects, reporting, and implementation of new systems or processes.

• Health insurance and benefits for employees and their families
• Health care flexible spending account
• Dental, life, and vision insurance
• On-site clinic for employees and family members (100% covered)
• 401(k) with employer contributions
• Annual discretionary bonus eligibility
• Milestone Service Award Program
• Paid time off

Alliance Coal LLC