Facilities Office Manager (Atlanta)

• Act as the main point of contact for the Atlanta office
• Serve as the direct point of contact, supervision of all building contractors and maintenance personnel
• Act as the Receptionist for incoming guests & employees
• Ensure that conference rooms are clean and tidy for when employees are in office
• Serve as main POC for IT-related issues in the office
• Answer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirected
• Oversee procedures, standards and timing of work performed by contractors and maintenance personnel
• Plan, budget, and schedule facility maintenance and modifications
• Serve as Safety Officer for ATL office and staff and POC for all office-related safety measures
• Interface with building management company and appropriate managers, directors, and employees
• Manage security access system including programming access and running reports
• Manage vendor accounts and generate reports as deemed necessary
• Receive and process all incoming invoices in Accounts Payable system daily
• Support storage efforts and off-site storage facility
• Handle communication to employees regarding fire drills, and any other building activities
• Conduct emergency, safety, and security training to employees and new hires
• New hire office/workstation set up and conduct the on boarding meetings
• Responsible for HVAC including monitoring of system, responding to alarms, making service calls, setting up monthly, quarterly, and seasonal maintenance checkups
• Responsible for coordination of all aspects of building shutdowns
• Responsible for working with building personnel to arrange for repairs and work orders
• Responsible for general office upkeep, cleaning schedules, touch up paint, order replacement equipment and appearance
• Troubleshoot equipment issues such as copiers
• Arrange for repairs - e.g. electricians, locksmiths, copy technician
• Responsible for creating supply and UPS accounts for new employees and orienting them
• Responsible for mail room (shipping and receiving)
• Responsible for messenger services/deliveries using control procedures, signing for deliveries/packages
• Sorting/Distribution of mail/preparing and mailing of mass mailings
• Post office runs for certified mail, and special deliveries

• Completed Bachelors Degree is preferred
• 3-5 years of Facilities and/or Office Management experience
• Able to work independently and autonomously
• Excellent written & verbal communication skills
• Strongly proficient using Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)
• Ability to lift up to 30-50+ lbs
• Able to work on-site Monday to Friday in Atlanta
• Able to commit to a 4 month contract assignment

Michael Page