Local Administrator: Center Coordinator of Operations

Regina Caeli Academy

  • Chicago, IL
  • Permanent
  • Part-time
  • 2 months ago
  • Apply easily
The Center Coordinator of Operations is the local administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend training in Dallas, TX on July 21-26, 2024, and attend local training for 3 days in August. It is preferred that local administrators also teach 2-3 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:45-3pm on Mondays/Thursdays at the local center (nursery provided).Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.Daily Operations
  • Open or close facility
  • Collect all attendance and enter into Jupiter Grades by 9:30am
  • Oversee cleaning and use of facility
  • Contact landlord in matters pertaining to facility use or misuse
  • Contact corporate office when new supplies are needed
  • Communicate ongoing changes regarding operations: uniforms, booklists, etc
  • Conduct all drills (fire, severe weather, lockdown, etc.)
Committee Management
  • Prepare beginning-of-the-year committee sign up sheet for orientation
  • Schedule all committee meetings at the beginning of the year
  • Attend all committee meetings
Center Records
  • Maintain files, including:
  • Family contact information
  • Student Schedules
  • Tutor Schedules
  • Master Classroom Schedule
  • Create a Center Binder (for chores and dismissal)
  • Maintain Center hard files (family files, drill reports)
  • Maintain all files according to RCA norms as outlined in the Beta Drive file
Student and Faculty Schedules
  • Based on the Master Classroom schedule, update and maintain all student and faculty schedules
Center Special Events
  • Organize and manage parent volunteers for each event committee
  • Purchase all needed supplies for events
  • Oversee events and maintain consistency with RCA policies.
Admissions and Family Interviews
  • Administer assessment tests
  • Ensure all assessment fees are paid
  • Assist with set up tours and events, as needed
Book Distribution
  • Distribute books to tutors
  • Oversee collection of tutor books at the end of the center year
  • Collect and re-distribute books when teaching responsibilities are changed
  • Store and inventory any books that are not used during the year
Center Calendar
  • Maintain the Center calendar
  • Add all drills to the administrative calendar
Manage Center Petty Cash Account
  • Collect monies for your Center
  • Account for all monies and send information to the corporate office
  • Deposit money into the Center account
Main Center Fundraiser
  • Serve as committee chair for the Center main fundraiser
  • Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee
Staff Training
  • Assist with supplies and setup during staff training
  • Print and organize documents for staff training
End-of-Year Oversight
  • Oversee used book and uniform sale
  • Oversee end-of-year cleaning/work day
Activities Outside of RCA
  • Assist with planning family picnic
  • Purchase any items needed for event activities
Coordinator Training
  • Join in on all applicable conference calls
  • Attend summer coordinator training and mid-year training weekend

Regina Caeli Academy