Bilingual ( Chinese ) Administrative Assistant
OPPO
- Palo Alto, CA
- Permanent
- Full-time
- Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
- Perform receptionist duties: greet and assist visitors to the office, provide telephone and e-mail coverage or face to face enquiries, receive, sort, and distribute the mail, and handle urgent calls and e-mails with appropriate judgement.
- Manage food vendors to ensure timeliness, food quality, and diversity for a smooth daily lunch service for employees.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
- Responsible for the purchasing and maintenance of office supply and breakroom inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Submit, reconcile expense reports, reallocate and substantiate receipts, and prepare and monitor invoices.
- Manage company’s travel program. Organize travel arrangements for senior managers, guests, customers, hiring candidates.
- Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation.
- Streamline, develop and update administrative systems to make them more efficient, develop and maintain a filing system.
- Other HR-related, administrative and communication tasks.
- Excellent written and verbal communication skills
- Comfortable with interfacing with internal external stakeholders
- Able to communicate with executive level management
- Mandarin Chinese Speaking is a big plus
- Provide good customer service to employees of company
- Professional attitude and delivers on promises
- Passion for increasing efficiency
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Flexibility
- Bachelor’s degree required
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- AutoCAD, Designing, Adobe Photoshop and Illustrator a plus
- Concur Travel and Expense experience is a plus