Administrative Assistant
Vector Atomic
- Pleasanton, CA
- Permanent
- Full-time
- Welcome guests, clients, or vendors, ensuring a positive experience and directing them to the appropriate individuals or departments
- Monitor and manage office supplies, equipment, and inventory, ordering and restocking as required for daily operations
- Maintain kitchens, stock supplies, ensures cleanliness of space and appliances
- Assists with mail operations, incoming and outgoing mail, processing shipment requests for UPS or FedEx and acceptance of packages
- Assist with special projects and initiatives as assigned by the executive team
- Coordinates logistics for meetings, including room setup and catering
- Responds to and resolves administrative inquiries and questions
- Provide other administrative support as required to support the teams’ priorities and activities including coordinating with IT, Facilities and HR functions
- Additional functions may be assigned as deemed appropriate
- HR background a plus
- Strong written and verbal communication skills and attention to detail
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
- Proficiency in Microsoft Office suites (Outlook, Excel, Word, PowerPoint)
- Ability to maintain confidentiality at all times and cooperate with all levels of staff
- Ability to work independently with minimal supervision and as part of a team
- 1-3 years of administrative experience in an office environment preferred
- High school diploma or equivalent
- US export control laws require “U.S. persons” including U.S. citizens (born or naturalized), lawful permanent residents, and certain categories of refugees, and asylees
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
- Platinum-level family health coverage (medical, dental, vision)
- Health and dependent care Flexible Spending Accounts (FSA)
- Employer 401(k) contributions
- 20 days of paid time off / 10 paid holidays
- Paid parental leave
- Stock ownership plan
- Fully stocked kitchen