IntroductionAre you a seasoned professional with strong administrative experience looking for a dynamic and impactful role?Bring your expertise to our team - apply today!The , Department of Mental Health and Addiction Services ( ) is seeking a highly skilled to join our team.POSITION HIGHLIGHTS:
page; * Professional growth and development opportunities;
A healthy
!WHAT YOU'LL DO:
Perform complex office administrative duties for the police department;
Coordinate billing and payments with Fiscal Services;
Prepare and coordinate all purchasing of supplies and equipment related to the police department for safety and security of the agency;
Schedule all required mandated police training (State of CT Police accountability); and
Collaborate with fiscal services for timely payments.
ABOUT US:DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.ABOUT THE FACILITY:CVH opened in 1868 as the State's public hospital for the treatment of persons with mental illness. Throughout its history, it has experienced the multitude of medical, social and political changes affecting such facilities. In 1995, the Governor and General Assembly through a statewide restructuring of services for persons with psychological and addiction disabilities called for a renewed commitment to specialized treatment at CVH by expanding community options for patients and staff while closing two other hospitals and consolidating inpatient services here. The hospital became the amalgamation of four formerly freestanding psychiatric hospitals, four freestanding substance use disorder treatment facilities, and one maximum security hospital. Then in 2010, the former Cedarcrest Regional Hospital (with 2 campuses - Cedar Ridge campus in Newington and Blue Hills campus in Hartford) consolidated services with CVH. On May 1, 2018, the Whiting Forensic Division of CVH separated, creating two separate hospitals; Connecticut Valley Hospital (CVH) and Whiting Forensic Hospital (WFH). Today, CVH is comprised of 17 inpatient units over two campuses (Middletown and Hartford).Please note:
A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
All state employees must adhere to
.WHAT SETS US APART - STATE OF CONNECTICUTSelection PlanFOR ASSISTANCE IN APPLYING:Check out our !Need more resources? Visit our for additional support throughout the recruitment process.Please Note: In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
Resume Policy: Per
, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing
. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful
to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at
.QUESTIONS? WE'RE HERE TO HELP:Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicole Frascatore via .Join the State of Connecticut and take your next career step with confidence!PURPOSE OF JOB CLASS (NATURE OF WORK)In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.EXAMPLES OF DUTIESPerforms the most complex office administrative duties as described in the following areas:
TYPING:
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
office administration and management;
department and/or unit policies and procedures;
proper grammar, punctuation and spelling;
business communications;
Knowledge of business math;
Considerable
interpersonal skills;
oral and written communication skills;
Ability to
operate office equipment which includes computers, tablets, and other electronic equipment;
operate office suite software;
take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCEFour (4) years of experience above the routine clerk level in office support or secretarial work.MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCEOne (1) year of the General Experience must have been as a Secretary 2 or its equivalent.MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWEDCollege training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.PREFERRED QUALIFICATIONS
Experience with Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, Publisher, SharePoint, and Adobe Pro.
Experience processing vendor invoices for payment.
Experience with multitasking and prioritizing work assignments with competing deadlines.
Experience processing confidential and time-sensitive information.
Experience in calendar scheduling management and coordinating meetings.
ConclusionAN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYERThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
