Administrative Assistant $18/hr

Bay Area Youth Services

  • Sarasota, FL
  • $18.00 per hour
  • Permanent
  • Full-time
  • 13 days ago
The Administrative Assistant facilitates the efficient operation of the assigned office by performing a variety of clerical and administrative tasks related to organization and communication. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures.We are looking for an Administrative Assistant who must have:
  • High School Diploma or G.E.D
  • Two years’ experience in a general clerical office setting
  • Must have valid driver’s license, ability to use personal vehicle for work purposes, and appropriate vehicle insurance.
Job Duties and Responsibilities:
  • Produces and distribute correspondence memos, letters, faxes, and forms
  • Assists in the preparation of regularly scheduled reports
  • Orders office supplies
  • Serves as office contact for all equipment, including fax/copy machine. Report meter readings to equipment contractor and Finance Department/Accounts Payable as requested.
  • Prepares new case files when received, including labels
  • Files closed case files alphabetically in specified areas, file cabinets and labeled storage boxes monthly/annually.
  • Maintains supplies of forms and BAYS group and class staff and clients.
  • Responsible for confidential and time sensitive material
  • Maintains and update office schedule and calendar of classes, meeting and events when assigned, utilizing Outlook calendars, email reminders
  • Performs all other related duties as assigned.
Job Essentials:
  • Welcomes and directs visitors and clients
  • Answers and transfers phone calls when necessary
  • Maintains Confidential databases and records of all active and closed cases by entering new referrals, updating case details, changes in contact information, including termination information, as needed.
  • Responds to and resolves administrative inquiries and questions
  • Serves as the on-site Safety Representative
BAYS is a drug-free workplace. We prohibit the use, possession, or distribution of controlled substances on company premises or during work hours.

Bay Area Youth Services