Executive Support Specialist

ASM Global

  • Detroit, MI
  • Permanent
  • Full-time
  • 7 days ago
LEGENDS/ASM GLOBAL | HUNTINGTON PLACETwo powerhouse companies, Legends/ASM Global, have joined forces to redefine excellence in live events, sports, entertainment, and venue management. As the world leader in venue management and live event production, Legends/ASM Global oversees 350+ iconic venues worldwide. With a 360-degree, data-driven approach spanning Global Partnerships, Hospitality, Merchandise, and Attractions, Legends/ASM Global delivers exceptional experiences and end-to-end solutions that set the standard for the industry.At Huntington Place Detroit — the 16th largest convention center in the U.S. — that global expertise meets Detroit’s energy and innovation.THE ROLEThe Executive Support Specialist (onsite) will serve as a key administrative and strategic support role, reporting directly to the CEO and supporting both executive and director-level leadership. In addition to managing day-to-day executive support, this role will also provide project management coordination — helping drive timelines, monitor deliverables, and support board-level and special initiatives that advance Huntington Place’s mission.The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a fast-paced environment. This role requires strong communication, project coordination, and organizational skills, a commitment to accuracy, and a service-oriented mindset.ESSENTIAL DUTIES & RESPONSIBILITIES
  • Provide executive-level administrative support to the CEO and executive leadership team.
  • Manage complex and shifting calendars, meetings, and priorities across multiple stakeholders.
  • Prepare agendas, capture meeting notes, and track/follow through on action items.
  • Assist with preparation of presentations, reports, and materials for executive and board meetings.
  • Leverage digital tools and AI applications (e.g., ChatGPT, project management platforms) to improve efficiency, maintain consistency, and streamline deliverables across the organization.
  • Coordinate project management efforts — monitor timelines, track deliverables, and follow up with stakeholders to ensure alignment.
  • Support contract and document management processes, including routing and digital filing.
  • Plan and coordinate internal, external, and client-facing events.
  • Serve as a liaison across internal teams to ensure smooth communication and execution.
  • Assist in onboarding new leadership team members.
  • Track progress against major business priorities, projects, and deadlines.
  • Coordinate travel logistics and process expense reports.
  • Work onsite at Huntington Place with flexibility for occasional evenings and weekends tied to event schedules.
QUALIFICATIONS
  • 3+ years of experience as an Executive Support Specialist or in a high-functioning business operations/support role. Experience supporting C-suite or senior executives strongly preferred.
  • BA/BS degree or equivalent; project management training or certification (CAPM, PMP, or similar) a strong plus.
  • Demonstrated ability to manage multiple projects, track deadlines, and drive execution.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with AI-powered productivity tools (e.g., ChatGPT, workflow automation apps) and comfort adopting new technologies to drive smarter, faster outcomes.
  • Experience with project management or CRM platforms (e.g., Asana, Monday.com, Salesforce).
  • Exceptional written and verbal communication skills; polished, succinct, and executive-ready.
  • High emotional intelligence and professional presence; able to anticipate needs and handle sensitive information with discretion.
  • Onsite role based at Huntington Place Detroit with flexibility to work occasional nights/weekends depending on event schedules.
COMPENSATION & BENEFITSCompetitive base salary plus bonus potential, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan with match.WORKING CONDITIONS & PHYSICAL DEMANDSThis position requires the ability to work in a dynamic/live-event environment and adapt to shifting priorities.LEGENDS/ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

ASM Global