Admin Assistant

Kaufman Rossin

  • Miami, FL
  • Permanent
  • Full-time
  • 8 days ago
  • Apply easily
Why We Stand OutSeeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you!As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “we prioritize our people, their development, and their well-being…people see that management is caring and has a priority in their well-being.”Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 600 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.Think you have what it takes?How You’ll Contribute:We are seeking an Administrative Assistant to support our Kaufman Rossin Alternative Investment Services group! You will play a key role in ensuring the smooth operation of daily business activities and supporting our partner group across multiple regions. This role is onsite in our Miami office. Your responsibilities will include:
  • Managing calendars, scheduling meetings, and coordinating conference rooms and onsite meetings.
  • Serving as the first point of contact for client and team communications.
  • Organizing and maintaining documents, files, and network structures.
  • Planning team events, coordinating with vendors, and handling logistics for both in-person and virtual gatherings.
  • Arranging travel, itineraries, accommodations, and dining for executives and staff.
  • Supporting teams across Miami, India, and the Ivory Coast.
  • Managing client databases, ensuring accurate information updates, and setting up new client accounts.
  • Drafting and maintaining records such as NDAs, proposals, and administration agreements.
  • Ensuring high-quality work with strong attention to detail, timeliness, responsiveness, professionalism, and confidentiality.
RequirementsWhat Skills You’ll Bring:
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with business and workflow platforms such as PandaDoc, DOMO, Salesforce, myKR (Interact), Suralink, Concur Solutions, STAR (billing/timesheets/invoices), and CaseWare.
  • Demonstrate ability to partner effectively with internal departments such as Accounting, Business Development, Marketing, KRU, and People Operations.
  • Ability to manage multiple projects with competing priorities and deadlines.
  • Strong organizational skills with a focus on accuracy and consistency.
  • Excellent written and verbal communication skills.
  • Professional judgment in handling confidential and sensitive information.
  • Team-oriented mindset with flexibility to provide support across departments.
How You’ll Stand Out:
  • Financial Services-specific experience
  • 2-3 years of administrative experience
  • Bilingual in Spanish
BenefitsWe embrace authenticity. Kaufman Rossin is an equal-opportunity employer. We are committed to creating a culture that reflects the diversity of our firm and clients. We encourage understanding, acceptance, and celebration among all people. That includes lifestyle, education, experience, race, ethnicity, age, religion, physical ability, sexual orientation, and gender identity. Differences make unique varieties.

Kaufman Rossin