APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click “Apply” and complete .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .POSITION SPECIFICSThe Department of Biochemistry & Molecular Biology is seeking a detail-oriented and highly organized Administrative Support Assistant (Support) to join our administrative team to support the front desk operations.Responsibilities for this position are primarily the following (but are not limited to):Serve as the first point of contact for the department. Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.Retrieve and distribute main office mail, and support the department community with mail service USPS, UPS, and FedEx.Serve as key custodian for the department managed buildings. Manage all key maintenance, inventory, and distribution for all department facilities; perform annual key inventory and audit.Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for copier repairs/needs.Maintain department listservs, and directories.Manage department conference room and equipment reservations.Assist department head assistant with faculty searches (tenure-track, non-tenure-track) applications, and meeting scheduling.Assist with the collection of proper backup support to reimburse visitors non-employee travel.Provide support to assigned faculty with copying, collating exams, and preparing miscellaneous correspondence, as necessary.Resolve problems, maintain various files, and records.Prepare meeting minutes from administrative team meetings.Other duties as assigned.Skills and experience for position:Proficiency in Office365 (Teams, Word, Excel, Outlook)Strong attention to detailWell-developed interpersonal, oral, and written communication skillsA strong appreciation for working with a diverse audience and being a team player.The ability and willingness to learn job-related softwarePreferred experience and skills include:CollegeNet/25LiveListserv managementMINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: NoneHours: Monday through Friday, 8:00 AM to 5:00 PM.How to Apply:Candidates for consideration must submit a cover letter of interest and a resume.BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00.- Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our .CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
