Executive Administrative Assistant

• Greeting visitors, and answering incoming phone calls when needed.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Partnering with HR to maintain office policies as necessary.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Managing relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Participating actively in the planning of company events.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Allocating available resources to enable successful task performance.
• Additionally, this person will be expected to handle highly sensitive and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion.
• Responsible for Corporate communication.
• Coordinating and leading office staff activities to ensure maximum efficiency.
• Ensuring security, integrity, and confidentiality of data.
• Track expenses, budget, taxes, cash flow, receipts, and other financial dealings of the companies.
• Track office equipment/inventory.
• Accurately perform regular reconciliations of cash, third-party payment platforms, credit card, and bank transactions.
• Ensure that all office files and records are properly organized, up-to-date, and secure.
• Oversee office cleaning and maintenance to ensure a clean and safe work environment
• Maintaining a safe and secure working environment.
• Responsible for the day-to-day professional and confidential support for executives.
• Producing reports, composing correspondence, and drafting new contracts.
• Participates as needed in special department projects.

• Bachelor’s degree (B. A.) or equivalent, four years related experience, or equivalent combination of education and experience.
• Basic competence in duties and tasks of supervised employees.
• Office management experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as a member of various teams, a true team player, and supervisor to accomplish tasks.
• Acute attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, PowerPoint, and Google Workspace (Gmail, Sheets, & Drive).

Paper Street Media