Accounting Specialist
Contact Discovery Services LLC
- Miami, FL
- $60,000-70,000 per year
- Permanent
- Full-time
Contact Discovery Services - Miami, FL
Location: Remote
Start Date: ImmediatelyA premier eDiscovery technology and consulting firm based in Washington, DC is seeking an Accounting Specialist to join our team. The successful candidate will be a motivated professional with strong Accounting knowledge, capable of meeting deadlines, working independently, and adhering to the monthly accounting cycle. This Accounting Specialist position provides comprehensive accounting support, including billing, collections, accounts payable and receivable processing, general ledger management, month-end close activities, and participation in special projects as assigned. The ideal candidate will demonstrate proficiency in the key job functions outlined below and possess the required qualifications and relevant experience.JOB RESPONSIBILITES:
- Prepare and post monthly billings in QuickBooks, ensuring timely delivery to customers.
- Respond to all billing-related inquiries on the same day and process invoice adjustments as necessary.
- Collaborate with the Sales and Project Management departments to effectively resolve any billing discrepancies.
- Conduct regular collection efforts to secure payment on past due accounts.
- Perform bank reconciliations and complete daily bank postings.
- Research, review, and accurately apply all incoming cash receipts promptly.
- Enter check deposits into appropriate accounts within QuickBooks.
- Research, reconcile, and post accounts payable activities while preparing vendor payments.
- Address all payment-related inquiries from both internal and external customers.
- Execute all assigned month-end tasks, ensuring timely completion.
- Calculate and remit Sales & Use tax.
- Compute sales commission payments and submit them to the Chief Business Officer for approval.
- Assist with general ledger maintenance.
- Establish new customer profiles in QuickBooks.
- Set up new vendors in QuickBooks, ensuring receipt of W9 forms.
- Generate and distribute weekly sales reports.
- Enter new cases from QuickBase into QuickBooks.
- Complete additional tasks assigned by the Controller.
- Communicate clearly and effectively with managers and team members.
- Possesses over 5+ years of experience in accounting and billing.
- Displays strong self-motivation and independence, consistently taking ownership of tasks and meeting deadlines.
- Demonstrates proficiency with Intuit QuickBooks Enterprise.
- Excellent communication skills, with ability to navigate web portals and effectively manage email correspondence.
- Experience with Microsoft Office applications such as Outlook, Excel, and Word, along with Adobe Acrobat.
- Familiarity with QuickBase
- $60,000.00 - $70,000.00
Contact Discovery Services delivers best in class service to many Fortune 100/500 companies. Our growth is driven by investing in people and technologies, ensuring our customers have access to the highest level of customer service and the most qualified resources. Our team members are comprised of talented engineers, analysts, and project managers from all walks of life. We concentrate on engineering “outside-the-box” solutions to help organize discovery so our clients can focus on developing case strategy and leaving the heavy lifting to us. Employees are encouraged to actively participate in the development of new ideas, technology, and processes to ensure our customers receive the highest level of service. We offer competitive benefits, work schedule flexibility, and coordinate various company activities throughout the year. If you are looking to be part of an exciting, fast-paced environment then we want to hear from you.Powered by JazzHR