Administrative Assistant | Executive Team

The Good Shepherd Community Clinic, Inc.

  • Ardmore, OK
  • $45,000-55,000 per year
  • Permanent
  • Full-time
  • 1 month ago
Benefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
About Us: At The Good Shepherd, our mission is to Transform Healthcare Delivery, and our vision is "Empowering Wellbeing." We are dedicated to providing compassionate, coordinated, and culturally competent healthcare. If you share our commitment to enhancing patient outcomes and empowering individuals, we’d love to have you join our team.Why Work With Us:
  • Mission-Driven Work: Be part of a team committed to improving healthcare for rural and underserved communities.
  • Patient-Focused Care: Play a key role in making sure each patient receives personalized attention and assistance, from accurate information entry to interpreting services.
  • Team Environment: Work closely with executives and departments across the organization in a role that truly makes an impact.
Your Role: As the Administrative Assistant to the Executive Team at The Good Shepherd, you'll be the go-to support for our top leadership—keeping operations organized, calendars running smoothly, and critical information flowing across teams. This role is essential to ensuring our leaders can focus on driving our mission forward: Transforming Healthcare Delivery and Empowering Wellbeing.What You’ll Do:Executive & Meeting Support
  • Prepare agendas, materials, and logistics for operations and board meetings.
  • Attend meetings as needed to take accurate, organized minutes and track follow-up actions.
  • Set up Microsoft Teams meetings and manage AV equipment for hybrid or in-person events.
  • Manage shared calendars, including executive schedules and conference room bookings.
  • Assist with quarterly board meeting prep and board packet distribution.
Document & Information Management
  • Maintain organized SharePoint directories across departments.
  • Scan and archive paper documents for secure digital storage.
  • Support file retrieval and retention needs for both digital and physical files.
  • Serve as a Notary Public (or be willing to become one) for official documentation.
Communication & Task Coordination
  • Act as the point of contact for the executive office and route calls or requests appropriately.
  • Monitor organizational tasks and workflows via MONDAY.com and Microsoft Teams.
  • Ensure follow-up on meeting outcomes, including calendar updates and task tracking.
Administrative Operations
  • Manage mail, shipping, and incoming/outgoing packages.
  • Make routine bank deposits as requested.
  • Order and maintain office supplies for all GSCC locations.
  • Coordinate catering for on-site meetings and special events.
Contract & Compliance Support
  • Track contract timelines, renewals, and deadlines.
  • Maintain accurate contract records and assist with related documentation.
What We’re Looking For:
  • Skills
  • Strong computer skills in Microsoft Office, Teams, SharePoint, and workflow tools like MONDAY.com.
  • Excellent written and verbal communication.
  • Professionalism, discretion, and attention to detail in all work.
  • Experience & Qualifications
  • High school diploma or equivalent required; associate’s degree or higher preferred.
  • At least 2 years in an administrative or executive assistant role.
  • Notary Public (or willingness to obtain).
  • Proven ability to multitask, prioritize, and adapt in a fast-paced environment.
Perks & Benefits:
  • Work-Life Balance: Enjoy a fulfilling career with a balanced work schedule that values your personal time.
  • Comprehensive Benefits: Access to health insurance, paid time off, and professional development opportunities.
  • Meaningful Impact: Contribute to a mission-driven organization that is dedicated to improving community health.

The Good Shepherd Community Clinic, Inc.