Conference and Events Assistant II
- Tucson, AZ
- Permanent
- Full-time
Posting Number req23753
Department Arizona Student Unions
Department Website Link
Location Main Campus
Address Tucson, AZ USA
Position HighlightsThe Arizona Student Unions is looking for talented Conference and Events Assistant II to join our Catering team.YOUR ROLE:
As a Conference and Events Assistant II, you’ll play a key role in creating and maintaining welcoming, functional, and inspiring campus spaces for students, staff, and visitors. This dynamic position involves supporting the planning, design, and upkeep of Student Union common areas and event spaces, including setup and assistance for special events. You’ll oversee the logistics of grounds, equipment, furniture, and essential services, ensuring a clean, safe, and engaging environment. From day-to-day operations to hands-on tasks, your contributions will directly enhance campus life and enrich the experience of everyone who visits. If you’re ready to join a dedicated team that brings the University of Arizona’s spaces to life, we want to hear from you!Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities
- Assists with activities before, during and after conferences and events. Set up and tear down event spaces, including moving and arranging tables, chairs, stages and other equipment. Assist with the setting up of basic audio-visual equipment. Loading & unloading of event equipment from trucks, storage areas and transport to event spaces. Ensure event spaces are arranged according to client specifications.
- Clean events areas before and after each event to ensure spaces are tidy and ready for the next event or client tours. Ensure event spaces meet ADA and Fire Code compliance to maintain safety and accessibility standards. Identifies necessary repairs and reports to the appropriate department.
- Audits events are ensured they are executed according to client requests and event agenda. Keep storage areas organized and maintained. Assist with furniture, equipment and office moves. Delivers and retrieves routine inter-facilities mail, equipment, and furniture to various campus locations as needed.
- Follow all building and employee safety protocols, including proper placement and capacity of each room. Act as point of contact for on-site issues and address them promptly with minimal disruptions to events. Conducts periodic inspections and counts of equipment.
- Completes minor repairs on meeting services supplies such as tables, chairs stages, etc.
- Additional duties as assigned by department/leadership.
- Knowledge of basic computer skills.
- Ability to communicate effectively with staff, students, and clients.
- Ability to multi-task is essential.
- Working knowledge of Office Suite.
- Ability to learn programs for scheduling and set up i.e.: Caterease and Social Tables.
- Must be able to occasionally transport/move up to 50 lbs.
- Ability to operate dollies, carts and other equipment to move heavy objects safely and efficiently.
- High school diploma or high school diploma equivalency is required.
- Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
- Ability to drive according to the University
- At least 3 years of hands-on experience in event setup, including coordination and execution.
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category University Operations
Benefits Eligible Yes - Full Benefits
Rate of Pay $16.50-$20.63
Compensation Type hourly rate
Grade 3
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Career Stream and Level OC2
Job Family Conference & Events
Job Function University Operations
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Kris Vemulapalli
kvemulapalli@arizona.edu
Open Date 8/29/2025
Open Until Filled Yes
Documents Needed to Apply Resume
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.