Accounts Payable Specialist - AI

• Set up Vendors; with the knowledge of 1099-Misc IRS guidelines
• Distribute incoming mail for approvals
• Daily processing of vendor invoices, General Ledger coding and project coding verification in Deltek and ORAA for multiple companies
• Enter high volume invoices for multiple subsidiaries; verify authorized approvers
• General Ledger coding and project coding verification
• Check and verify all voucher edits, correct and post journals; non-manual check registers
• Complete bank transactions – initiate ACH payments and process manual check payments
• Select and cut checks for multiple companies on a weekly basis; attach backup and file
• Complete 1099’s - reconcile ledgers, review edit reports, print 1099’s
• Review travel, per diem, mileage, employee reimbursements and Corp Credit Card expense reports in Deltek for payments
• Process Mail outs – certified, regular and other ways of mailing items
• Research and resolve outstanding balances on invoices and statements
• Promptly and professionally handle the queries and requests of fellow employees and vendors, in person, through telephone or email communications
• General Administrative duties such as: copying, filing, scanning and organizing accounting office
• Other duties as assigned

• A minimum of four (4) years of Accounts Payable experience that demonstrates ability to meet core competency requirements
• High School Diploma, or equivalent, required
• Operate 10 key by touch
• Must be able to type 40 wpm
• Minimum one year experience with CostPoint/Deltek system
• Ability to complete tasks and meet deadlines with minimal supervision

• Associates Degree in Finance or other related field
• Experience and knowledge of Alaska Native cultures

• Ahtna Core Values: Understands and recognizes Ahtna’s cultural and traditional principles; leads by example through the demonstration of respect, integrity, professionalism, dedication, perseverance and courtesy; willingly shares information as appropriate; maintains and promotes a high standard of both personal and professional ethics; values and promotes education and development
• Accounting/Finance – The individual has a basic understanding of GAAP and has a working knowledge of general ledger, accounts payable, accounts receivable, payroll, income tax and banking
• Adaptability - Adapts to changes in the work environment; manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events
• Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan
• Ethics - Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values
• Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, looks for and takes advantage of opportunities, asks for and offers help when needed
• Judgment – The individual displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process and makes timely decisions. Works well under pressure
• Oral and Written Communication – The individual speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions, participates in meetings, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings and negotiates with employees, subcontractors and clients. Writes clearly and informatively, presents numerical data effectively and is able to read and interpret written information.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action policies and respects diversity
• Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans, plans for additional resources, sets goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans, has ability to manage multiple priorities and projects simultaneously, has ability to work long hours to meet a deadline.
• Problem Solving – The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully. The individual understands the implications of new information for both current and future problem-solving and decision-making. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
• Teamwork - Focuses on solving conflict, maintains confidentiality, keeps emotions under control, tries new things, balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests

Ahtna