Executive Assistant
- San Francisco, CA
- $90,000-100,000 per year
- Permanent
- Full-time
- Arrange all scheduling, including but not limited to, client meetings, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
- Manage complex calendars and prioritize meetings/calls as needed.
- Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and external parties. Compile documents for travel-related meetings.
- Process expense reimbursements for consultants and external parties.
- Compose, prepare, and edit confidential correspondence.
- Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
- Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
- Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by your manager.
- Serve as client liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistical matters.
- Communicate directly, and on behalf of the consultant, on client and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
- Take a proactive approach to assist with various client needs during a consultant’s absence.
- Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
- Produce high quality client deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
- Assist accounting department with billing, client invoicing, and receivables.
- Build positive relationships and interface regularly with high-level executive involved in highly confidential projects.
- In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
- Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.
- Bachelor’s degree preferred
- A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.
- Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
- Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
- Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
- Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
- Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.
- Hybrid work model, 3 days in office (Tuesday, Wednesdays and Thursdays)
- 401k – company match and additional discretionary employer contribution
- Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
- Employee Assistant program (EAP)
- Paid parental leave
- Personal Time Off – paid vacation, sick time, volunteer days
- Paid holidays including week off between Christmas and New Year’s
- The salary range for this position is $90,000-$100,000 base + paid OT + discretionary bonus. Actual compensation will depend on several factors including but not limited to geographic location, education, work experience and skill level.